Civil Court Clerk
About The Position
Our clerks make a difference in the community everyday. Join our incredible team of clerks and start a rewarding career in public service today! Salary Range: $17.17 - $25.74 MAJOR DUTIES Attends court proceedings; maintains notes of court proceedings; prepares cases prior to court; prepares case management orders; assists the judge and the judicial assistant as needed. Attends trial proceedings; keeps accurate notes; swears in jury and witnesses; manages evidence; publishes verdicts. Loads new cases into the case management system. Maintains civil cases; scans in evidence; redacting confidential information; destroys evidence according to proper procedures. Processes judicial judgments, orders, notices, and subsequent paperwork for assigned court areas. Collects and receipts fees; processes check, credit card, and cash transactions. Processes post-judgment foreclosure sales; conducts and finalizes auctions; issues public notices. Opens and processes mail. Answers telephone and greets visitors; provides information and assistance. Conducts research as requested by internal and external customers. Maintains the inventory of forms and documents. Performs other duties as assigned including problem-solving and continuous process improvement. KEY COMPETENCIES OF POSITION Accountability & Dependability – Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight. Adaptability & Flexibility – Ability to react positively to changing business needs, conditions, and work responsibilities. Attention to Detail & Accuracy – Diligently attends to details and pursues quality in accomplishing tasks. Customer Focus – Builds and maintains customer satisfaction with the services offered by the organization. Development & Continual Learning – Displays an ongoing commitment to learning and self-improvement. Drive & Determination – Exhibits a positive attitude and a desire to independently operate effectively. Office Technology – Ability to utilize equipment, office software (ex. Microsoft Office), and web-based applications (ex. Benchmark, Landmark) to meet business needs. Stress Tolerance – Maintains composure in stressful or adverse situations. Tact – Diplomatically handles challenging or tense interpersonal situations. Teamwork – Promotes cooperation and commitment within a team to achieve goals and deliverables.
Requirements
- High School Diploma or GED, supplemented by one (1) year of recent and relevant experience.
- Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of a high school diploma or equivalent.
- Ability to meet the public and effectively address their need in a courteous, tactful, and professional manner.
- Possess the ability to cope with customers in impromptu situations.
- Ability to communicate effectively in both oral and written form and possess the ability to follow complex oral and written instructions.
- Ability to establish and maintain an effective working relationship with co-workers, other governmental agencies, attorneys, judges and their assistants, businesses, and members of the general public.
- Ability to use a computer terminal to enter data quickly and accurately.
- Knowledge of a wide range of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures, office equipment, and terminology.
- Ability to learn and understand specialized information, including Florida state statutes, Florida Rules of Procedure, administrative orders, codes, policies, procedures, forms, and legal terms, and to apply that knowledge in carrying out job assignments accurately and efficiently.
- Ability to work with confidential and/or sensitive data and comply with state and federal guidelines.
- Ability to work in an environment that includes frequent interruptions and simultaneous detailed attention to multiple tasks.
- Ability to work within time constraints and workload surges.
- Ability to work in a fast-paced environment with frequent interruptions while maintaining speed and accuracy.
- Ability to sit or stand at the front counter for extended periods, while concentrating on repetitious or complex tasks.
Nice To Haves
- Knowledge and level of competency commonly associated with the completion of an associate’s degree in a course of study related to the occupational field.
- Three to five years of experience in a Clerk’s office environment
Responsibilities
- Attends court proceedings
- Maintains notes of court proceedings
- Prepares cases prior to court
- Prepares case management orders
- Assists the judge and the judicial assistant as needed
- Attends trial proceedings
- Keeps accurate notes
- Swears in jury and witnesses
- Manages evidence
- Publishes verdicts
- Loads new cases into the case management system
- Maintains civil cases
- Scans in evidence
- Redacting confidential information
- Destroys evidence according to proper procedures
- Processes judicial judgments, orders, notices, and subsequent paperwork for assigned court areas
- Collects and receipts fees
- Processes check, credit card, and cash transactions
- Processes post-judgment foreclosure sales
- Conducts and finalizes auctions
- Issues public notices
- Opens and processes mail
- Answers telephone and greets visitors
- Provides information and assistance
- Conducts research as requested by internal and external customers
- Maintains the inventory of forms and documents
- Performs other duties as assigned including problem-solving and continuous process improvement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
