Court Administrative Officer II – Family Division

City of Philadelphia • Philadelphia, PA

9d • Onsite

About The Position

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume. This is administrative or specialized work at the full performance level in the Substance Analysis Unit (SAU). This specialized unit is responsible for handling and processing all court ordered drug and alcohol screens in Philadelphia Family Court. An employee in this class may serve in a staff capacity as an assistant to an administrator; as a journeyman in a service function such as personnel, administrative analysis or fiscal control; as a line supervisor responsible for a complex clerical or technical function; or is responsible for a nonjudicial court trial procedure. Work differs from that of the next lower level by the difficulty of assignment, responsibility for independently completing assignments or greater degree of accountability involved in the operations of the unit supervised.

Requirements

• Bachelor's degree from an accredited college or university.
• One (1) year of administrative experience.
• Equivalent combinations of training and experience providing the characteristics required to perform the essential functions of the class may substitute.
• Ability to perform the essential functions of the position.
• Must successfully complete a criminal background investigation.
• Strong organization and communication skills are a requirement.
• Must work on site (not remote).

Responsibilities

• Assists an administrator by completing and following through on administrative tasks.
• Serves in a coordinating capacity with some authority for making commitments.
• Investigates administrative problems and recommends solutions.
• Oversees the chain of command process, ensures that samples are securely documented, handled and stored.
• Maintains the integrity of the unit by monitoring staff and validating procedures.
• Independently completes major studies in an assigned service function.
• Depending on area of assignment, performs tasks such as making classification and pay studies, preparing and administering examinations and interviewing prospective employees.
• Develops and updates protocols and procedures for the unit based upon best practices, ensures all staff is trained on said protocols.
• Reviews budget proposals, directing the preparation and assembly of the operating budget, and reviews requests for expenditures.
• Supervises a complex, technical unit and maintains appropriate certifications.
• Performs related work as required.

Benefits

• City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
• The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships.
• Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level