Administrative Officer II

State of North Carolina

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About The Position

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation. This position is responsible for the coordination of all activities associated with the NCDOT Receiving, Quality Assurance (QA) and Delivery Program for new equipment delivered by the manufacturer to Fleet and Material Management for statewide distribution to the Field Divisions, Central Units and any external agencies partnered with FMMU. Manages equipment flow throughout the receiving, reporting, preparation, and issuing process. This position oversees Quality Analysis checks on new equipment purchased by NCDOT to ensure contract specifications are met and to implement the procedures of the procurement section in receiving, reporting, and the logistics of equipment delivery statewide. Reviews contracts for equipment being purchased by NCDOT to ensure compliance with the terms of the contract and all documentation is complete and accurate. Manages staff responsible for records and reports to record vehicle assignments ensuring Vehicle Identification Numbers, Equipment Identification Numbers and other related equipment data correlate with vehicles as assigned to the field and central divisions. This position will manage two Administrative Specialist I positions and one Vehicle/Equipment Operator III position. This position will contact vendors regarding the delivery of new equipment, communicate any QA issues to the vendor/supplier, and implement procedural policies in evaluating and resolving discrepancies to bring equipment into compliance with the contract specifications. This position will stand for long periods of time, work outside in varying weather conditions, climb around and onto equipment.

Requirements

• Bachelor’s degree from an appropriately accredited institution and three years of experience in personnel, budgeting, research or administrative management; or an equivalent combination of education and experience.

Nice To Haves

• Demonstrated ability to analyze, interpret, recommend, and implement policy and procedural guidelines.
• Demonstrated ability to operate assigned equipment safely while performing job assignments and in all types of weather conditions.
• Working knowledge of SAP and computer software programs (MS Office, Word, and Excel), the internet, and email/Outlook.
• Demonstrated ability to plan, assign, and supervise the work of others.
• Experience working independently, with vendors and other NCDOT personnel.

Responsibilities

• Coordination of all activities associated with the NCDOT Receiving, Quality Assurance (QA) and Delivery Program for new equipment
• Manages equipment flow throughout the receiving, reporting, preparation, and issuing process
• Oversees Quality Analysis checks on new equipment purchased by NCDOT
• Reviews contracts for equipment being purchased by NCDOT
• Manages staff responsible for records and reports to record vehicle assignments
• Contact vendors regarding the delivery of new equipment
• Communicate any QA issues to the vendor/supplier
• Implement procedural policies in evaluating and resolving discrepancies to bring equipment into compliance with the contract specifications

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level