Administrative Officer II

State of North Carolina

3d

About The Position

The primary purpose of the Administrative Officer II position will be to supervise the Combine Records Human Resource section and Administrative team. This role will exercise considerable independence in carrying out managerial and human resource responsibilities. The Administrative Officer II is responsible for management and planning, directing, and coordinating the administrative and human resource functions of Combined Records. This position is responsible for employee recruitment and has a thorough understanding of Human Resource policies and procedures. This position will supervise the performance review process, provide guidance to managers on giving constructive feedback, and develop initiatives to improve employee performance and satisfaction. This role requires an independent and self-planned assignments achieved without assistance. This position will assist in creating, reviewing, and enforcing company policies and procedures. The Administrative Officer II role as the HR manager will be responsible for maintaining knowledge of and ensuring compliance with all federal, state, and local employment laws and regulations. Administer all personnel-related data, including employment records, performance logs, and termination documents. Manage the entire hiring process, from advertising vacancies and interviewing candidates to extending job offers. The Administrative Officer II will act as a liaison between employees, management and Department of Adult Corrections central Human Resources while helping to resolve conflicts when needed. Partner with top executives on strategic planning to assist with administrative tasks like recruiting and benefits administration to strategic planning and employee relations. This role will act as a vital link between an organization's management and its employees. Provide guidance on complex Human Resource and administrative issues requiring professional-level judgement and decision-making. This position requires attention to detail, strong analytical, and strong conflict resolution skills to manage more complex employee issues fairly and effectively. The ability to handle sensitive and confidential information with discretion and integrity is critical. This position will need excellent organizational and time-management skills to prioritize tasks and manage multiple HR functions simultaneously. This position supervises the training of new hires within the Administrative and Human Resource section and assigns cross-train to ensure duties are performed in the absence of co-workers and is required to stay abreast of the Department of Adult Correction policies and procedures which govern the release of information and the confidentiality of records and knowledge of Combined Records policies and procedures.

Requirements

• Comprehensive knowledge of all state HR databases (HRIS) and Smartsheet databases.
• Thorough knowledge in handling sensitive and confidential information with discretion and integrity.
• Ability to exercise good judgment in analyzing situations and making decisions within area of responsibility; able to learn and apply rules, procedures, and practices for various human resources management activities or personnel actions.
• Experience planning, assigning work to others, supervising personnel, training and overseeing work, overseeing personnel NCVIP performance plans and special projects.
• Working knowledge of the principles and practices of public administration, human resources, and business administration.
• Bachelor’s degree from an appropriately accredited institution and three years of experience in personnel, budgeting, research OR Administrative management; or an equivalent combination of education and experience.

Responsibilities

• Supervise the Combine Records Human Resource section and Administrative team
• Exercise considerable independence in carrying out managerial and human resource responsibilities
• Responsible for management and planning, directing, and coordinating the administrative and human resource functions of Combined Records
• Responsible for employee recruitment
• Supervise the performance review process
• Provide guidance to managers on giving constructive feedback
• Develop initiatives to improve employee performance and satisfaction
• Assist in creating, reviewing, and enforcing company policies and procedures
• Maintain knowledge of and ensuring compliance with all federal, state, and local employment laws and regulations
• Administer all personnel-related data, including employment records, performance logs, and termination documents
• Manage the entire hiring process, from advertising vacancies and interviewing candidates to extending job offers
• Act as a liaison between employees, management and Department of Adult Corrections central Human Resources while helping to resolve conflicts when needed
• Partner with top executives on strategic planning to assist with administrative tasks like recruiting and benefits administration to strategic planning and employee relations
• Provide guidance on complex Human Resource and administrative issues requiring professional-level judgement and decision-making
• Supervises the training of new hires within the Administrative and Human Resource section and assigns cross-train to ensure duties are performed in the absence of co-workers
• Stay abreast of the Department of Adult Correction policies and procedures which govern the release of information and the confidentiality of records and knowledge of Combined Records policies and procedures

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level