Corrections Specialist 4 - HQ Transportation Logistics Specialist

State of Washington•Tumwater, WA

50d

About The Position

This senior, expert level Corrections Specialist 4 (CS4) serves as the Department's statewide Intrastate Transportation Logistics Specialist within the Prison's Division / Comprehensive Case Management Unit / HQ Transportation & Extraditions Unit. This position provides strategic leadership to employees and teams operating within the WA DOC Statewide Transportation systems. The primary purpose of this position is to provide expert coordination, oversight, and guidance for the Department's Prison's Division Direct Transfer System, managing a complex network of transport teams assigned to individual prison facilities to facilitate direct prison-to-prison transfers of incarcerated individuals. This position develops, maintains, and updates transport manifests, ensuring safe, secure, and efficient movements while verifying compliance with custody level classifications, Holds, Separations, prohibited facility placements, Security Threat Group housing protocols/restrictions, and facility conflicts. By streamlining direct transfers and reducing reliance on the Department's Reception/In-transit facility, this role optimizes operational capacity, minimizes resources strain, and ensures timely placement of individuals into facilities with appropriate programs and treatment opportunities, directly supporting the Department's mission to improve public safety by positively changing lives, through effective reentry preparation. This position collaborates with other CS4's and Managers to support statewide prison transport manifest routed through the Reception facility, managing new intake movements, and maintain balanced populations across prisons and work release facilities. It advises internal and external stakeholders on transport logistics and operational needs with advanced knowledge and expertise. Additionally, this role supports Interstate Transportation and Extraditions as necessary by coordinating with external law enforcement agencies (primarily in Oregon, Idaho, and Montana) via the Northwest Sheriff Shuttle System and supporting the tracking and updating of extradition related data. By ensuring safe, secure, and compliant transports, this position contributes to maintaining a safe environment for incarcerated individuals, staff, and the community while promoting housing at the least restrictive security level to facilitate successful reentry.

Requirements

High School Diploma or GED; and
Associate's degree in criminal justice or related field; and
Five (5) years progressive work experience in a Washington State DOC facility; to include at least two (2) years of experience where responsibilities pertain to the daily movement and transfer of incarcerated individuals between facilities. These daily responsibilities related to transportation logistics may include, but are not limited to: screening of incoming and outgoing manifests, creating transfer orders, entering of daily offender movements in OMNI, screening of offender separations and prohibited facilities, verifying warrants, detainers, court orders, reviewing facility plans, infractions, reviewing offender holds, verifying of risk level classification (RLC), Supervision type, and Extraditions involving Secretary Warrants; and
A minimum of two (2) years supervisory experience; or related (2) years' experience leading complex operational systems, coordinating teams combined with responsibility for ensuring compliance with all policies; and
Expertise in managing complex correctional programs, including transportation logistics, policy implementation, and performance monitoring.

Responsibilities

Provide daily guidance, oversight, and direction to the Prison's division transport teams assigned to the Direct Transfer System (DTS). Establish, update, and expand operational protocols to ensure safe, efficient, and humane transportation processes directly related to the DTS and Statewide Transportation systems.
Communicate daily/weekly with DTS supervisors and teams from across the state on operational needs and manifests. Coordinate and conduct meetings via TEAMS or other means with facility staff and transport teams as necessary to ensure essential communication needs are met.
On a daily basis, develop, edit, revise, update, inspect, and finalize the statewide transportation dispatch manifests for incarcerated individuals transferring between all male facilities. Monitor and promptly respond to requests made to the HQ Transportation Unit for finalizing transfer orders. Verify orders are approved by HQ Classification and screen for any conflicts prior to finalizing.
Create, publish and disseminate weekly transfer manifest closeout information to agency leadership, facility administration, transportation units, records staff, and classification staff. Close transfer manifests on time according to the schedule to allow the sending/receiving facilities three full working days to conduct the incoming screening process for all arriving and departing incarcerated individuals.
Requires daily auditing of all facility transfer waitlists for compliance with current policies, regulations, and adherence to program goals, objectives and budgetary funded capacity requirements.
Consults with internal and external stakeholders on identified transfer conflicts.
Consults with and provides expert guidance to Operational Capacity & Transportation Administrator and HQ Classification staff on approved transfers that conflict with current published policies to include but not limited to DOC 300.380 - Classification and Custody Facility Plan Review, DOC 420.100 Transportation Standards, 310.150 Reception, Initial Classification and Custody Review Plan, and 320.200 Administrative Segregation.
Reviews, inspects, and audits closed weekly transportation dispatch manifests. Reviews and approves requests submitted to the HQ Transportation Unit for the additions/deletions to arriving/departing published facility manifests.
Maintain expert level OMNI proficiency and a comprehensive knowledge and understanding of the Facility Classification and Security designations. Updates and publishes statewide transportation schedules to include holiday schedules. Provides expert level guidance in areas of responsibilities to internal and external stakeholders and Department leadership across all divisions.
Advise, consult, and provide expertise to local facility leadership and Transport Units' staff on special transport equipment requirements, the process and protocols for scheduling of special transports, medical needs, court orders, maximum custody transports and release transition transports that are prohibited from public transportation.
This expert level CS4 is delegated authority by the Operational Capacity and Transportation Administrator to develop, update, maintain, audit, and finalize all transfer manifests for all facilities statewide.
This position supports the HQ Transportation Unit by assisting in the Quality Assurance of all "Approved" transfer order wait lists by analyzing the approved transfer orders and ensuring an appropriate custody facility plan exists, verifying all Holds are accurate or cleared, appropriate custody levels are assigned, prohibited placements are screened, along with separations and security threat group conflicts.
Coordinate and finalize the logistics for daily special medical and mental health transfers for individuals transferring between all facilities within Washington state. Work with HQ classification staff and facility staff on appropriate placement and special transport needs of individuals.
Finalize transfer orders for individuals required to appear for court proceedings throughout the state and the return from court to the originating facility. Ensure all transfers are compliant with their requirements of DOC policies 300.380, classification custody facility plan review and 420.100, transportation standards.
Review daily statewide bed utilization for all facilities with comparing projected bed vacancies when considering and establishing transfer manifest.
Serve as a backup representative of the HQ Transportation Unit in lieu of the Operational Capacity and Transportation Administrator for weekly headquarters IMS-MDT and other committee meetings and provide the committees with recommendations on bed space and transportation methods for Max custody and other placements.
Finalize manifests for internal facility Restrictive Housing Unit / Disciplinary Segregation unit releases. Coordinate these transfers with facility assignment staff, facility record staff, and headquarters classification staff as necessary for approvals.
Screen daily the HQ Notifications in OMNI of finalized transfer order conflicts resulting from programming holds, added separations, prohibited placements, and terminated in-transit individuals.
Serve as the backup to the Correctional Specialist - Manifest Specialist in his/her absence.
Analyze statewide projected bed vacancies, develop, maintain and finalize statewide transportation manifest for the Prison's Division Statewide Transport schedule.
Ensure timely weekly manifest closeout notifications are sent according to the established schedule. Maintain a working knowledge of the bed vacancy forecast report and the weekly reporting process.
Serve as the backup to the Correctional Specialist - Interstate Extraditions Specialist in his/her absence.
Coordinate with nationwide law enforcement agencies to facilitate the extradition of incarcerated individuals primarily on the Northwest Sheriff's Cooperative Shuttle System.
Review and verify notifications on warrants issued for absconded Community Supervision Violators, verify risk level classification (RCL) to ensure it meets the geographical boundaries set by the warrant, and confirm individual's sentence type (CCJ, CCP, CCB, CCI, CCM, and MCC) for extradition and placement upon return to Washington State custody.
Draft and disseminate to internal and external stakeholders the Out-of-State Extradition In-Order notifications. Complete all tracking and logging as necessary in accordance with established unit procedures.