CORRECTIONAL RECORDS SUPERVISOR I

Arizona Department of Administration • Phoenix, AZ

2d • $36,000 • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a qualified leader to oversee the maintenance and management of the daily operations of the records department within the Arizona State Prison Complex - Phoenix.
Strong organizational skills, effective communication, and supervisory skills are essential for managing this important function of this role within ADCRR.

Requirements

• Knowledge of Release information pursuant to Arizona Revised Statute (ARS) 31-221, Public Information Act, ADCRR policies and procedures
• Knowledge of General office practices
• Knowledge of ADCRR computer system, Arizona Correctional Information System (ACIS), filing systems (alpha/numerical, terminal, and current ADCRR filing format)
• Knowledge of ADCRR organizational-supervision techniques
• Knowledge of Testifying in court
• Skill in Interpreting and applying rules and ADCRR policies and procedures as they apply to offender records
• Skill in Organization
• Skill in Written and verbal communication
• Skill in Establishing and maintaining interpersonal relationships
• Skill in Customer service
• Skill in Attention to detail
• Skill in Operation and use of AIMS, Google Suite
• Skill in Interpreting ACIS screens
• Skill in Testifying in court, analytical, proof-reading, and interpreting laws and statutes
• Ability to Interpret and appropriately respond to other agencies’ requests, i.e. placement of detainer or response to ADCRR detainers
• Ability to Understand requirements to enhance former inmates’ sentences with the use of prior packets and procedures for testifying in court on prior packets and detainers
• Ability to Interact with all organizational levels within all law enforcement agencies
• Ability to Assist in streamlining processes for higher productivity
• Ability to Motivate staff
• Ability to Work in a prison environment

Nice To Haves

• Progressive experience in a law enforcement records environment.

Responsibilities

• Oversees daily operations of the records department
• Trains, supervises and evaluates assigned staff
• Assists and ensures special projects are completed
• Reviews and assists staff in all records functions including releases and detainer’s
• Interviews and hires for vacant Correctional Clerk I and II, Correctional Records Tech I’s and positions
• Tracks all incoming documents for filing and ensures all are filed accurately and in a timely manner
• Ensures record retention is in compliance with schedule
• Prepares weekly reports
• Drive on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed