Correction Records Sentence Computation/Release Officer BORM (20082863)

Ohio Department of Administrative Services•Columbus, OH

12h

About The Position

This posting is for BORM Job Duties: Requires considerable knowledge of records management in order to maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility Processes admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information Maintains correspondence with other agencies and courts for verification of documents and inquiries Reviews inmate records to ensure release of inmate from prison is appropriate Reviews records for compliance with registration laws and DNA testing requirements Operates Offender Watch and computer terminals to receive and transmit confidential information Research LEADS for pending warrants and detainers Coordinates pickup arrangements with detaining authorities Obtains reporting instructions for inmates being released under supervision Adjusts certified release date by earned credit to justify correct release date Enters TC and parole release dates as directed Prepares release of authorization documents for supervisory approval Ensures release authorizations are provided to the prisons for timely release of inmates Enters information in the DOTS Portal and updates and corrects as needed Runs various reports in DOTS Portal and Microsoft software Maintains inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracy Maintains and updates inmate records by scanning information to OnBase document management system Enters information into DOTS Portal as needed Enters appropriate status and reason codes into DOTS Portal Maintains correspondence with other agencies and responds to kites/inmate inquiries Opens, sorts, and distributes mail Completes other bureau functions as assigned

Requirements

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary
12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws.
Or 9 mos. exp. as a Correction Records Management Officer, 63231.
Or equivalent of Minimum Class Qualifications For Employment noted above.
Records Management

Responsibilities

Maintain and update inmate files in the DOTS/DOTS Portal computer system
Compute and post inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility
Process admission documents of all inmates entering Department of Rehabilitation and Correction
Review court records for accuracy and missing information
Maintain correspondence with other agencies and courts for verification of documents and inquiries
Review inmate records to ensure release of inmate from prison is appropriate
Review records for compliance with registration laws and DNA testing requirements
Operate Offender Watch and computer terminals to receive and transmit confidential information
Research LEADS for pending warrants and detainers
Coordinate pickup arrangements with detaining authorities
Obtain reporting instructions for inmates being released under supervision
Adjust certified release date by earned credit to justify correct release date
Enter TC and parole release dates as directed
Prepare release of authorization documents for supervisory approval
Ensure release authorizations are provided to the prisons for timely release of inmates
Enter information in the DOTS Portal and updates and corrects as needed
Run various reports in DOTS Portal and Microsoft software
Maintain inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracy
Maintain and update inmate records by scanning information to OnBase document management system
Enter information into DOTS Portal as needed
Enter appropriate status and reason codes into DOTS Portal
Maintain correspondence with other agencies and responds to kites/inmate inquiries
Open, sort, and distribute mail
Complete other bureau functions as assigned