Corporate Paralegal & Executive Assistant

Azenta Life Sciences • Burlington, MA

3d • $90,000 - $113,000

About The Position

At Azenta, new ideas, new technologies and new ways of thinking are driving our future. Our customer-focused culture encourages employees to embrace innovation and challenge the status quo with novel thinking and collaborative work relationships. Azenta Life Sciences is a global leader in the life sciences space with headquarters in Burlington, MA, and offices and operations worldwide. We are a market leader in automated bio sample management solutions and genomic services across areas such as drug development, clinical and advanced cell therapies for the industry's top pharmaceutical, biotech, academic and healthcare institutions globally. We provide unparalleled capabilities with our lab analysis, sample management and storage services, informatics software, and consumables, with the largest installed base managing millions of samples globally. How You Will Add Value We’re looking for an experienced Corporate Paralegal & Executive Assistant to support our SVP, General Counsel and Corporate Secretary. This is a high‑impact role blending executive‑level support with hands‑on responsibility for corporate governance, Section 16 reporting, and public‑company compliance. The ideal candidate is a trusted advisor who thrives in a fast‑moving, highly visible environment and can seamlessly navigate interactions with the Board of Directors, C‑suite executives, law firms, and external stakeholders.

Requirements

• 5+ years of executive administrative experience, with at least 3 years supporting senior legal executives (including General Counsel/Corporate Secretary) and/or serving in a corporate governance or public‑company legal role
• Strong knowledge of corporate governance, SEC reporting cycles, and legal operations.
• Exceptional organizational, communication, and judgment skills, with a proven ability to meet regulatory deadlines.
• Advanced proficiency in Microsoft Office, board portals, and document management systems.

Nice To Haves

• Bachelor’s degree preferred; paralegal certification is a plus.

Responsibilities

• Executive & Strategic Support Act as a trusted thought partner to the General Counsel, managing priorities, commitments, and escalation decisions. Anticipate needs, identify risks, and resolve issues proactively. Manage complex calendars, meetings, travel, and related logistics.
• SEC Reporting & Insider Compliance Prepare and file Section 16 Forms 3, 4, and 5 accurately and on time. Maintain insider trading calendars, insider lists, and equity‑related reporting triggers. Support Form 8‑K preparation and ensure compliance with Exchange Act requirements.
• Board & Corporate Governance Support Corporate Secretary responsibilities, including proxy materials, governance disclosures, and shareholder communications. Coordinate Board and committee meetings, agendas, materials, and secure distribution through the board portal. Maintain organized, audit‑ready corporate and governance records.
• Legal Operations & Communications Support Legal leadership with departmental operations, budgeting, and process improvements. Oversee legal workflows, outside counsel coordination, and invoice routing. Serve as a professional liaison to executives, board members, regulators, and external counsel, handling privileged information with discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees