Corporate Operations Manager (Finance & HR)

A3T•Falls Church, VA

About The Position

Agil3 Technology Solutions (A3T), a fast-growing firm, specializes in IT/Digital Modernization, Cyber Security, NextGen IT, and Emerging Technology services. We provide customer-centric services and focus resources to exceed expectations; and ensure our customers, employees, and other stakeholders are the focal point of all decisions and actions. We are seeking a Corporate Operations Manager (Finance & HR) to oversee essential back-office operations including payroll processing controls, accounting administration, benefits and HR operations, and corporate compliance reporting. This role serves as a key partner to executive leadership and acts as the primary liaison with external partners (banking, CPA/tax firm, insurance broker, and vendors) to ensure timely execution, compliance, and accurate documentation.

Requirements

5+ years in a combined operations role spanning finance ops/accounting, human resources, administration, and compliance (or equivalent).
Payroll processing experience with strong attention to control steps and accuracy verification.
Hands-on accounting system experience (QuickBooks preferred) including reconciliations.
Experience administering benefits/open enrollment and maintaining HR documentation/records.
Experience preparing regulatory filings (EEO-1/VETS-4212 and/or similar).
Strong ability to manage deadlines, partner communications, and confidential information.

Responsibilities

Finance Operations & Accounting Manage payroll administration and internal controls: review payroll for accuracy prior to approval, coordinate funding transfers, ensure no post-approval changes, and confirm completion and notifications.
Oversee accounting operations in QuickBooks including entries, reconciliations, and account realignments.
Provide oversight and guidance for AP/AR processes and support staff responsible for transaction processing.
Coordinate year-end planning activities including spend-down tracking, prepaid expense compilation, and scenario modeling to support leadership decisions (e.g., discretionary employer contributions).
Oversee insurance renewals/endorsements and manage business license filings/payments across jurisdictions.
Tax Coordination & Regulatory Filings Serve as the internal point of contact for corporate tax coordination: gather and submit documentation to external accountants, respond to inquiries, and support leadership during reviews.
Track estimated tax payment deadlines; manage tax notices and related research to ensure compliance.
Coordinate BPOL and other local/state filing requirements and payments.
Support executive-level personal tax coordination by managing document checklists, reminders, and CPA communications (if required by the business).
HR Operations & Employee Lifecycle Manage onboarding/offboarding processes including offer/onboarding documentation, payroll setup, benefits enrollment, termination documentation, COBRA preparation, and asset recovery.
Administer benefits programs and annual open enrollment: coordinate with broker, analyze plan options, prepare leadership recommendations, manage Employee Navigator configuration/testing, and drive employee communications and completion.
Maintain HR policies, handbook updates, and personnel records; provide guidance on policies/benefits/payroll issues as needed.
Support employee relations matters and document follow-up actions appropriately.
Corporate Compliance & Reporting Prepare and submit compliance reports such as EEO-1 and VETS-4212, including workforce data pulls and supporting documentation.
Develop/maintain Affirmative Action Plan (AAP) documentation and reporting structure, including data analysis and gap identification.
Participate in ISO audit support by maintaining documentation and aligning policies/workflows to standards.
Contracts, Vendors & GovCon Support Support vendor and consultant agreements and clarify payment terms; coordinate deliverable tracking as needed.
Assist with contract reporting requirements such as manpower reporting and GSA IFF reporting.
Provide proposal and business development support including compliance review/editing, amendment review, and opportunity research summaries.
Executive Partnership & External Liaison Act as liaison between executive leadership and external partners (banking, CPA/tax, insurance brokers, consultants), ensuring accurate documentation review, timely responses, and deadline tracking.