Corporate Office Coordinator

Summit Companies•Mendota Heights, MN

7d•Onsite

About The Position

The purpose of the office coordinator is to manage and coordinate the day-to-day functions of the office and help with various corporate business support tasks across the subsidiaries. Are you interested in working for the nation’s leading fire protection company and beginning a rewarding and satisfying career that helps save the lives of thousands each year? Do you want to be a part of a growing and expanding team of industry experts? If so, exploring career opportunities with Summit Companies may be right for you! Summit Companies, through its subsidiaries, is a full-service provider for fire detection, suppression, and security with a full suite of capabilities that includes design, installation, testing, inspections, and maintenance. We serve customers across many verticals on a local, regional, and national scale. We’re proud of our well-deserved reputation for quality work that’s completed by our talented and experienced installation workforce. Summit Companies is a dynamic organization with endless growth opportunities spanning over 100 locations in more than 30 states. Our company is consistently recognized for service excellence in the fire protection industry. Summit Companies supports trade skills and workforce development by hosting Recognized Apprenticeships and on-the-job training (OJT) programs for new career-seekers. Many members of our leadership team serve as chair on NFPA code compliance committees, serve on regional safety boards, and support technical education in local schools. Summit Companies supports employees in their professional development by offering continued development, training, and education by encouraging NICET and other career-advancing certifications. We continually strive to be the Employer of Choice for highly motivated team members who want to succeed in a high-growth environment. We encourage initiative, independence, diversity, and personal career growth. The combination of experience, knowledge, and customer service is the key to our performance and helps us achieve our goal of providing the highest quality of fire protection services to protect lives and property.

Requirements

High school Diploma, or equivalent, required.
Strong experience with office management.
Experience in business administration.
Excellent project management skills and strong ability to prioritize.
Must have the ability to effectively read, write and communicate in English with employees and customers.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.).
Microsoft Teams.
Valid driver’s license with acceptable driving record required.
Must be able to comply with SFPH’s Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement.

Nice To Haves

Bachelor’s Degree preferred.

Responsibilities

Welcoming visitors and identifying their purpose for their visit before directing them to the appropriate location or department.
Responsible for the day-to-day operations of the office.
Work with department leads to create/update/formalize office procedures.
Purchase, inventory and storage of office supplies, furniture.
Open, sort, and route incoming mail.
Coordinate outgoing mail and package shipments.
Organizing meetings, including managing the conference room schedules, sending reminders, and catering when necessary along with executive scheduling.
Keep conference rooms stocked and cleaned.
Maintain cleanliness of kitchen and breakroom areas.
Assist with special events (holidays, luncheons, company gatherings, etc.).
Drafting memos, emails or general communication regarding building related items such as maintenance, events or office closures.
Manage user lists for various vendors (QRG, Staples, UPS, Brown & Brown)
Approve business cards for all companies: verify titles with HR, review layout.
Other duties may be assigned.