Corporate Office Administrator

The Neiders Company•Seattle, WA

About The Position

We are looking for a motivated and self-directed Corporate Office Administrator to join our team! The Corporate Office Administrator ensures smooth daily operations by providing administrative and operational support. This role serves as the central point of contact for employees, clients, and vendors while maintaining a professional, organized, and welcoming office environment. Responsibilities outlined below may be supplemented with additional duties as business needs evolve.

Requirements

High school diploma or equivalent required; associate or bachelor's degree preferred
Exceptional organizational and time management skills
Outstanding communication and customer service abilities
Proficiency in Microsoft Office Suite or similar productivity software
Previous office administration experience required
Basic understanding of financial transactions and attention to detail for accounting support tasks.

Nice To Haves

Bilingual in Spanish is highly preferred

Responsibilities

Front Desk & Customer Service: Welcome visitors and direct them to appropriate personnel or meeting spaces Manage incoming phone calls, voicemail, and email; maintain up-to-date contact lists Deliver exceptional customer service to all clients, visitors, and team members
Mail & Shipping: Receive, sort, date, log, and distribute incoming mail; promptly notify recipients of time-sensitive items Prepare and dispatch outgoing mail and packages, including inter-office and courier deliveries
Office & Facilities Management: Maintain a clean, organized, and welcoming office environment. Oversee office supply inventory and cultivate vendor relationships Maintain maintenance logs and coordinate service requests as needed Report maintenance issues and liaise with facilities management and janitorial services Maintain positive relationships with building tenants, keeping them informed about office updates as needed, and respond quickly to their needs.
Administrative Support: Support scheduling, planning, and logistical coordination for meetings and events as requested Maintain organized recordkeeping and office documentation Code and categorize credit card transactions as required Manage corporate computer and technology inventory; set up workstations and assist with new hire equipment onboarding Provide general administrative support as requested
Accounting Support: Print vendor invoices and prepare mailings with provided instructions Scan incoming deposits and collaborate with property accountants to apply them to appropriate ledgers Utilize accounting system to look up resident information and print checks as requested
Operations Support: Manage uniform inventory and create name badges for new employees Administer T-Mobile account and coordinate phone orders for property locations Support event coordination: maintain supply inventory and serve as primary contact for event orders and cross-departmental planning.