Corporate Event Specialist

Avenue5 Residential•Phoenix, AZ

12d

About The Position

Avenue5 is growing, and we are in search of a corporate event specialist to join our dynamic team of Fivers! About Us We are a vibrant third-party multifamily property management firm with locations across the United States. We are proud of our vibrant, inclusive, make-it-happen culture, where we: Listen to our associates, recognize them, and give them room to grow Invest in our associates to help them become the best version of themselves Approach every important decision with our associates in mind Celebrate our associates’ successes and encourage them to raise the bar even higher Summary of Responsibilities The corporate event specialist is responsible for assisting with the logistics of multiple events in support of Avenue5’s corporate strategy and business goals. The associate in this role is involved in all aspects of events management, including venue selection and management, contract negotiations, speaker and subject matter expert procurement, and coordination of accommodations, audio visual resources, meals, transportation, promotional items, and other key event elements. In addition, the corporate event specialist is also involved in addressing any event-related issues or technical difficulties, and for executing events within budget and according to Avenue5 benchmarks for quality, standard operating procedures, and timelines.

Requirements

Bachelor’s degree is required.
Two or more years in managing multiple simultaneous events is required.
Ability to analyze information, solve event logistic challenges and create order out of ambiguity
Detail oriented and desire to learn.
Advanced level knowledge with Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel.
Excellent written and verbal communication skills, including proofreading, and public speaking skills.
Excellent organization skills and significant experience with project management.
Ability to work independently and prioritize in a fast-paced environment.
Ability to maintain the highest level of professionalism and integrity when interacting with suppliers, clients, and associates.
Required to complete and successfully pass the Avenue5 Fair Housing and Preventing Discrimination and Harassment training and other courses if assigned.
Ability to travel (up to 30%), including occasional evening and weekend work in conjunction with scheduled events
Ability to lift, push and pull up to 25 pounds.
Hearing and visual ability to observe and detect signs of emergency required.
Must be able to sit, stand, reach, bend and stoop for extended periods of time.
Talking and expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make discriminations in sound.
Visual requirements including color, depth perception, and field vision.
Ability to compare, copy, coordinate, synthesize, negotiate, communicate, and instruct.
Ability to tolerate stressful situations.
Ability to work under minimal to moderate supervision.

Nice To Haves

CMP designation is preferred.
One to two years of event services software is preferred.
Experience in real estate or property management is preferred.

Responsibilities

Drive the planning and execution of corporate events, including the annual leadership conference, executive and leadership.
team meetings, company-wide webinars, client and industry-related events, holiday gatherings, and other events.
Conduct event site research and provide recommendations based on cost, convenience, logistics, and other relevant factors.
Coordinate event logistics, including venue sourcing, event space and accommodation bookings, meeting room setups, registration functions, equipment and labor, food and beverage, décor, signage, collateral, and transportation.
Leverage technology to track event details and generate related reports.
Prepare, track, and reconcile event budgets and expenses.
Coordinate event-related payments, invoicing, and financial reporting.
Serve as supplier liaison throughout the event life cycle.
Manage on-site production and troubleshooting, including set-up, tear-down, and supplier oversight.
Implement an evaluation framework to assess strengths and areas of improvement.
Propose ideas for enhancing the event planning and implementation process.
Organize, track, and manage internal event inventory and storage.
Complete other corporate marketing-related duties as assigned.