Logistics Coordinator

MetaRPO•Stamford, CT

1d•Onsite

About The Position

This role provides comprehensive coordinator support for the Corporate Responsibility and Learning teams. The individual will focus on managing complex schedules, project deadlines, data reporting, budgeting, supplier management, internal communications, and other coordinator duties. This position requires collaborative work with colleagues across the company.

Requirements

Logistics coordinator skills, overseeing an office with daily functions and scheduling
Office Support - Processing PO’s, order suppliers, schedule meetings
Project Support and Event Support
Excellent Computer, communication and time management skills
Proficiency in Outlook and Teams
7+ years of experience in a coordinator or executive administrative role
4+ years of experience working with Microsoft PowerPoint, Word, Excel and Outlook
Prior experience working with Senior Executives and interfacing with senior leadership

Responsibilities

Manage attendees, agenda, and logistics of meetings, learning center programs and departmental events while anticipating conflicts and solving problems
Supplier and vendor management for the Corporate Responsibility and Learning teams
Process and reconcile all Corporate Responsibility, Synchrony Foundation and Learning transactions (e.g. UNITE, Speaker Series, Matching Gifts, Corporate Grant Activity, learning vendors, etc.)
Manage all team activity in Coupa – SOW, PO and invoice/payment requests
Budget management and tracking for all team cost centers and across Employee Resource Groups
Manage and track payments across all Corporate Responsibility and Learning activities
Handle Synchrony Foundation Grant Payments through Wells Fargo account, including setting up and verifying nonprofit account numbers, initiating payments, and ensuring correct amounts
Process Citizenship Payments to nonprofits (table sponsorships etc.) and suppliers through Coupa
Manage Payroll Deductions for Matching Gifts through Triton to move funds from employees’ payroll to cover their matching gift donations
Manage and track Learning Center vendor payments through Coupa
Provide UNITE Conference vendor management and logistics/planning support from conception to execution
Manage logistics, catering, classroom materials, employee experience and coordination of planning for all Learning Center facility activities at the Stamford, CT campus
Partner with meeting owners to bring vision to life, providing best practices and recommendations (e.g., suggesting space based on event needs and guest count, ordering materials, creating physical & digital signage, managing furniture layouts, managing attendees and engagement)
Partner with the broader Stamford Hub Events Team to elevate employee and event experience across campus
Lead and manage volunteer initiatives for corporate headquarters in Stamford, CT
Support the Synchrony Foundation including Foundation Board meetings and activities
Coordinate team activities and meetings, planning for various on-site and off-site events, including oversight of outside parties/vendors
Ensure appropriate and accurate documentation/other materials are provided in preparation for meetings/calls
Perform other coordinator support (such as copying, ordering/maintaining office supplies/equipment) and general office duties and/or special projects as assigned
Provide administrative support for Chief Corporate Responsibility Officer and Chief Talent Strategy Officer, including coordinating travel arrangements, expense reports and calendar management, as needed