Corporate and Licensing Paralegal

Benchmark Senior Living•Waltham, MA

12h•Hybrid

About The Position

Benchmark has been a trailblazer in senior living for nearly 30 years, operating 68 communities with 7,400 associates across the Northeast. With $3 billion in assets under management and $700 million in annual revenue, the company is experiencing historic growth, expanding its footprint from Boston to Washington DC. Benchmark offers independent living, assisted living, memory care, and continuing care retirement communities, positioning itself as a leader within this growing real estate sector. Senior housing has consistently ranked among the top three real estate sectors for long-term investment returns, and with the Baby Boomer 80+ population projected to grow over 5% annually through 2030, demand is surging. To meet this demand, senior housing development must nearly double historical levels over the next two decades. Benchmark is outpacing industry growth, backed by prominent investors such as KKR, Prudential Financial, Omega Healthcare Investors, and Ventas, Inc. Its brand strength is reflected in its 62 Best Senior Living Community awards from U.S. News & World Report in 2024, far exceeding industry averages. Benchmark’s success is deeply rooted in its people. The company’s purpose – Transforming Lives Through Human Connection – is lived daily by associates who embody its core values: Called to Care, Better Together, and Be the Benchmark. Recognized as a Top Place to Work by The Boston Globe for 18 consecutive years and certified as a Great Place to Work for eight years, Benchmark fosters a culture of inclusion, growth, and recognition. It supports employees through initiatives like an associate grant program called One Company Fund, Benchmark University, an Inclusion Advisory Council, and a Cultural Ambassadors program. With over 500 associates boasting 15-plus years of tenure, and an annual gala celebrating excellence, Benchmark continues to be a destination for meaningful careers and compassionate care – setting the standard in senior living. The Corporate & Licensing Paralegal is responsible for many facets of corporate maintenance such as creating and dissolving corporate entities, updating entity minutes and files, filing entities’ annual reports, updating corporate records, obtaining and maintaining various operational licenses and permits for the company and its senior living communities, and responding to queries from corporate departments and the field. This position is hybrid, working 3 days in the Corporate Office and 2 days remote.

Requirements

Bachelor’s degree with five or more years’ relevant experience in corporate law department of law firm
Knowledge of corporate/business law and entities, such as corporations, LLCs, limited partnerships, general partnerships, proprietorships and other aspects of corporate formation.
Demonstrates computer literacy and familiarity with a variety of office software, including but not limited to word processing, spreadsheets, databases and presentation software including Excel, Adobe, SharePoint and Microsoft Word.
Candidate should have familiarity with state regulatory and permitting agencies.
Must be a self-starter who is also willing to take on more responsibility as requested, and must be able to interact on a frequent basis with multiple disciplines across the organization.

Responsibilities

Maintain corporate existence and good standing for all Benchmark-related entities, including annual report filings, coordination with accounting for payment of taxes and dba filings.
Maintain and update all minute books and share records for all Benchmark entities, including master entity listing chart. Act as keeper of record. Prepare and maintain organizational charts.
Form new Benchmark entities, including preparing organizational minutes and actions, qualify them in applicable states and maintain good standing for each Benchmark entity in each state in which it is qualified to do business; and maintain minute book summary sheets. Obtain corporate and tax good standing certificates as needed.
Identify entities that are ready for dissolution and prepare and file dissolutions and cancelations for Benchmark entities; update Entity Listing Chart.
Assist the field with maintenance of business and building permits (in concert with Asset Management and its use of TELS technology). Assist field with preparation of documents to apply, renew and maintain such permits.
Manage preparation and timely submission of regulatory filings including new license filings, renewals, and any follow up with state agencies and CMS (Medicare).
Follow up with internal clients on any certification fees or post license renewal submission obligations.
Post all community regulatory licenses on intranet and provide updates for internal clients.
Prepare quarterly status update reports on regulatory license submissions.
Perform additional duties relating to corporate entities and licensing, as assigned.