Corporate Administrative Assistant

AlphaHire • San Jose, CA

3h • Onsite

About The Position

We are seeking a dependable and detail-oriented Administrative Assistant to support the daily operations of a public accounting firm in San Jose, CA. This role is essential to maintaining efficient office workflows, supporting professional staff, and ensuring high-quality client service.
The ideal candidate is organized, responsive, and capable of managing multiple priorities in a fast-paced professional office environment. This position requires strong communication skills, discretion, and the ability to handle sensitive financial information with professionalism.

Requirements

• Minimum 2 years of administrative experience, preferably within a CPA firm or professional services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• High responsiveness and ability to address urgent client needs promptly.
• Exceptional organizational skills with strong attention to detail.
• Professional demeanor with a commitment to confidentiality and client service standards.
• Availability to work most Saturdays during tax season (March – April).

Responsibilities

• Draft correspondence and other formal business documents.
• Manage incoming correspondence, including scanning, routing, and filing documents appropriately.
• Assemble completed tax returns and notify clients of payment due dates.
• Maintain and organize both physical and digital client files with accuracy.
• Plan and schedule appointments for firm leadership and professional staff.
• Provide general administrative support to owners and accounting professionals.
• Greet and assist in-person clients in a professional and welcoming manner.
• Ensure timely communication with clients, particularly during tax season.

Benefits

• Health insurance coverage.
• Paid vacation.
• Participation in a SARSEP retirement plan after three years of employment. This plan allows elective salary deferral contributions, and the employer may make annual discretionary contributions based on a percentage of annual wages. Employer contributions are 100% vested when made.
• Paid holidays.
• 401(k)-equivalent retirement participation structure (SARSEP).
• Expense reimbursement where applicable.
• Ongoing training and advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed