Corp Comm Operations Manager

Fujifilm

2d•$90,707 - $120,369•Remote

About The Position

We are searching for a proven, senior-level Team Operations Manager, with a demonstrated track record of managing the daily operations of a corporate Communications function and progressive achievement to work in a fast-paced shared services environment. This is a significant people-focused, results-driven leadership position which will serve an important role with the HLUS-Corporate Communications Leadership Team. The Operations Manager will play a key role through providing operational and execution support to the Head of Corporate Communications in the Americas and this position assumes the role of liaison between team members, the broader Corporate Communications organization and key stakeholders across Fujifilm including in the Americas and other regions. This well-established Operations Manager reports to the Head of Corporate Communications & Brand at FUJIFILM Holdings America. At FUJIFILM Holdings America Corporation, we’re redefining innovation across the industries we touch—from healthcare and photography to semiconductors and data storage. With roots in photosensitive materials and a legacy of groundbreaking technology, we now lead 23 diverse affiliate businesses across the Americas. We’re looking for mission-driven talents eager to join us to help create, market, and support a vast portfolio of products. At Fujifilm you’ll have the opportunity to explore and grow your skills in new, exciting ways. Whether you’re shaping tomorrow’s tech or redefining today’s processes, we’ll provide a flexible work environment and dynamic culture where innovation thrives. Our Americas HQ is nestled in Valhalla, New York, a charming town known for its excellent schools, beautiful parks, and easy access to the vibrancy of New York City. Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of “giving our world more smiles.” Visit: https://www.fujifilm.com/us/en/about/region/careers

Requirements

8-10+ years of demonstrated Communications experience in a corporate business environment is required, including demonstrated business success in working closely with senior leaders (i.e. Vice President and above.)
5+ years of external engagement leadership experience specifically in life sciences, healthcare or pharma is required.
Demonstrated professional experience with event planning is mandatory.
An undergraduate degree is required, with an advanced degree preferred.
Possess a deep Corporate business acumen with external and internal stakeholders
Demonstrated leadership experience in successfully working/collaborating with peers/colleagues in a range of cultures and geographies, with Japan and Europe experience a plus.
The demonstrated ability to grasp complex technical concepts for effective communication to internal and external stakeholders.
Experience in a shared services organization is highly desirable.
Excellent project-planning and project-management skills.
Superior organizational skills and high level of attention to detail.
Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments.
Excellent computer skills (MS Word, Excel, PowerPoint)
Information Monitoring
Strong research, planning and analytic ability

Responsibilities

Partner with Finance and Head of Corporate Communications to develop annual Corporate Communications budget, including specific line items.
Ensure seamless execution in administering annual budget!
Coordinate vendor/account set up with external Communications partners to create Fujifilm vendor accounts.
Process Sourcing requests.
Liaise with Legal on preparing Consulting Agreements, SOWs, Confidentiality Agreements and MSAs
Process Purchase Orders.
HLUS-CC team lead for troubleshooting issues in this area for Leadership Team and vendors
Manage function-wide professional memberships
Assist in effectively managing budgeted resources
Support the planning and execution of in-person and remote monthly team meetings, team Summits, in-person leadership team meetings and regional team meetings
Responsible for compiling monthly Corporate Communications report, with input from other Leadership Team members.
Ensures full team readiness 365 days a year – including coordinating team members’ PTO and ensuring backups are available, if necessary, for business needs.
Contributes to strategies and concepts for improving processes, efficiency, and best practices
Liaise with vendors on a number of special projects including scheduling stakeholder interviews, video/photoshoot scheduling and accommodations and award submissions and award event coordination
Support Leadership Team members with calendar management, travel arrangements, expense reporting and other duties as assigned
Assist with HLUS-Corporate Communications team, onboarding/offboarding
Working with HLUS Management executive assistants to maintain an engagement schedule to support One HLUS Management opportunities and engagements
Create and maintain the HLUS Management communications documents library
Support HLUS Management communications through gathering input, organizing themes and resources, managing distribution.
Management and distribution of Editorial Calendar reports for Communications activities
Manage HLUS executive leadership emergency contact list