Copy Scan Mail Room Law Firm

IST Management Services•Philadelphia, PA

About The Position

We are seeking a candidate with legal environment office services experience who is ready to step into a hands-on role. You will be part of a team that and executes all site operations pertaining to office and facilities services including: mail services, litigation support, scanning, copy center management, coordination of office services, maintaining up-to-date and accurate records of all site operations and communicating daily with clients. Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, and Paid Time Off. Compensation: The compensation for this position is finally dependent upon the candidate’s experience/qualifications. Hours: Monday through Friday - 8:00 AM to 5:00 PM. At times the client will request overtime to support special events. NOTE: We ask all applicants to complete a pre-recorded interview as part of the evaluation process. You will receive and email prompting you to navigate to submit a HireVue video response to three questions. My client will be reviewing the submission so please treat the HireVue as a formal interview. We will be sending the link to the HireVue through our recruiting software and at times, that email could be captured by your spam filters so, if you are interested in this position, please check your spam folder regularly. IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at [email protected]. Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission. IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.

Requirements

High school diploma or equivalent (GED) is required
Litigation copy and mail services experience is required
Knowledge of Microsoft Office and basic computer and internet savvy
Ability to communicate professionally both verbally and written with customers and other employees, both one-on-one and during meetings
Must have attention to detail and think critically through and resolve problems
Ability to lift up to 55 pounds on occasion(case of copy paper)
Willingness to cross-train for other job functions

Responsibilities

Prioritize work as required to ensure customer needs are met regarding on-time delivery of services and quality of work.
This position is tasked with office and facilities services – mail room duties, copier/reprographics services, facilities maintenance and vendor management, conference services, corporate hospitality, shipping and receiving, and general office assistance:
Ensure all work standards are met on a consistent basis
Ensure maximization of productivity through efficient use of standard operating procedures
Work in an environment that promotes high motivation and customer satisfaction
Provide excellent customer service