Coordinator, Western States

AIPAC • Los Angeles, CA

1d • Hybrid

About The Position

The Western States region is seeking a Coordinator to support the Operations and Development teams and manage the daily operations of the Los Angeles office. This role involves close collaboration with the Operations team on projects related to departmental process and system management, creation, and implementation, as well as overall logistics and organization.

Requirements

• Bachelor’s degree or equivalent experience
• Minimum 1-3 years of experience in office administration or a support role
• Excellent interpersonal and communication skills; able to express ideas verbally and in writing with professionalism
• Highly organized and able to juggle multiple projects and responsibilities in a fast-paced environment
• Proactively takes initiative to anticipate needs, prevent issues before they arise, and creatively solve problems
• Flexible and adaptable; able to change direction calmly and efficiently
• Team player who works well with others and is customer-service oriented
• Fully competent in the Microsoft Office Suite (especially Excel, Word, and Outlook) with an ability to learn quickly and master new systems
• An interest in AIPAC’s mission and issues affecting the U.S-Israel relationship; comfort working in a pro-Israel political environment required

Nice To Haves

• High technical proficiency and experience using Salesforce or similar CRM/database systems preferred

Responsibilities

• Assist with daily office tasks
• Provide miscellaneous administrative support as needed for senior regional staff
• Process invoices, donations, and checks, and manage recurring subscriptions
• Manage and submit expense reports for various regional staff
• Liaise with building management and other vendors to coordinate maintenance requests and other services
• Maintain, replenish, and track inventory of all office materials and snacks
• Maintain organization and cleanliness of all common spaces and supplies
• Monitor the region’s email inboxes and voice mail box, forwarding messages accordingly
• Check the mailroom and P.O. Box for mail/packages and distribute to relevant staff
• Assist with logistics for meetings and events
• Attend and staff various local events as needed
• Plan, send invitations, track attendance, source catering and supplies, manage event set up and break down
• Calendar and set up the technology to facilitate office Zoom meetings and briefings
• Assist with weekly staff meeting notetaking
• Greet and escort office visitors and ensure they are added to security lists
• Assist with research and data projects
• Update and maintain donor and staff records
• Generate reports and create lists to support development needs
• Write and send region-specific communications
• Collaborate to streamline and enhance existing office systems and organizational tools

Benefits

• competitive market base salary between $55,000.00 and $70,000.00
• competitive and comprehensive benefits package that contributes to employees’ overall total compensation package

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees