Coordinator, Workship

Palm Beach Atlantic University•West Palm Beach, FL

About The Position

In support of the university’s mission and objectives, the Workship Coordinator assists students in responding to human needs with Christ-like action in the community and the world. This position coordinates Workship events, group projects, and extended service trips. This role serves as a resource for students connecting them with community service opportunities enabling them to discern their vocation and develop a life-long habit of servant leadership.

Requirements

Post high school training required, bachelor’s degree preferred, or equivalent experience.
1+ years of volunteer experience and/or work with a nonprofit organization or church.
Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.
Adaptable/Flexibility – Ability to change or adjust to change.
Analytical Thinking & Decision Making – Identifies and understands trends and/or issues, connects data points through analysis and logical conclusions/actionable strategies.
Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
Confidentiality – Maintains the necessary confidentiality and discretion required for the position.
Conflict Management – Functions professionally and wisely during difficult conversations, while under stress, and while managing challenging situations.
Continuous Improvement – Implement or brainstorm ways to optimize a process.
Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
Strategic Mindset – Ability to step out of the everyday details, view the situation from above and provide an objective perspective
Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.
Ability to work non-routine hours during certain times of the year.
Ability to sit for prolonged periods of time.
Ability to traverse campus and stairs.
Ability to lift/move objects up to 25 pounds.

Responsibilities

Oversees processing of student Workship hours and maintains Workship hours database.
Manages the online presence for the Workship office, including but not limited to, the Workship module in the learning management system and social media.
Develops written and online advertising and promotional materials for Workship programs/projects, including weekly e-newsletter communication.
Maintains the Events Calendar for Workship on myPBA.
Assists the Director in planning and promoting opportunities for students to meet with local non-profit community agencies.
Maintains up-to-date directory of community partner database.
Prepares reports as requested including but not limited to, programming reports, monthly reports, Trustee reports, statistical data, and student surveys.
Performs basic clerical tasks, such as email and phone correspondence, e-filing, copying, scheduling appointments, routing mail, and preparing bulk mailings.
Performs basic bookkeeping tasks and tracks departmental budget expenditures in the Jenzabar program, as well as preparing credit card statements.
Maintains an adequate inventory of office/project supplies.
Assists with the planning and implementation of Workship programs, including Welcome Week, MLK Day of Service, Career/Workship Fair, service trips, and one-time/recurring service projects.
May include weekends, 3-5 times per year.
Assists with Workship orientation activities to provide all new students with accurate information on how to find opportunities to serve, as well as information on Workship policies.
Assists student leaders with community service project preparation, which includes communication, gathering supplies, and other needs.
Partners with Athletics, First Year Experience, SAIL, and student organizations to plan and implement Workship projects for specific student groups.
Assists faculty in setting up and leading Workship and service-learning projects.
Completes special projects for the Student Life division as assigned.
Attends university functions on-campus and represents the university at off-campus functions, as assigned.
Greets and assists visitors to the Workship/Career Development Office, including administration, faculty, staff, students, parents, and community partners.
Responds to student concerns and inquiries regarding Workship policies and procedures.
Responds to basic inquiries for the Career Development Office.
Represents Workship in professional organizations such as Nonprofits First, as directed.