Coordinator - Venue Sales & Events

Intrepid Museum • New York, NY

10h • Onsite

About The Position

The Intrepid Museum is currently seeking a Venue Sales & Events Coordinator. The Venue Sales & Events Coordinator is responsible for planning and managing third-party client events while actively generating event sales. This role combines administrative oversight with hands-on operational execution to ensure successful event delivery and revenue growth.

Requirements

• BA/BS degree from an accredited college or university with one year related experience or training, or equivalent combination of education and experience.
• Proficient computer knowledge and ability to organize and manage multiple tasks.
• Write correspondence and reports and speak effectively before employees of organization.
• Proficiency with Microsoft Office Suite.
• Ability to liaise with a variety of technical and operational personnel.
• Strong organizational skills and the ability to meet deadlines.
• Ability to work independently as well as in a team.
• Ability to work weekends, holidays and evenings as necessary

Responsibilities

• Respond in a timely manner to event inquiries and convert them into confirmed bookings
• Prepare proposals, conduct site visits and negotiate to book events
• Execute contracts and invoices and collect payments in a timely manner
• Proactively network within the events industry to drive referrals
• Meet or exceed quarterly and annual sales revenue goals
• Build and generate sales by attending industry meetings, networking events and client retention
• Follow up with the client after the event
• Develop a strong understanding of the complexity of various event types and the diverse needs of clients
• Develop detailed event production notes to ensure successful execution.
• Coordinate with all vendors
• Provide onsite supervision of events
• Direct and supervise staff in preparing spaces during special events load-in/set-up, event execution, and load-out/breakdown
• Ensure compliance with venue policies
• Determine and execute appropriate responses to problems and emergencies during events, handle customer complaints
• Perform other duties as required by management

Benefits

• competitive salary
• benefits
• the opportunity to be a part of a very rewarding time in the Museum’s history

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level