Special Events & Venue Coordinator

Mitchell Companies•White Marsh, MD

About The Position

The Special Events & Venue Coordinator is responsible for coordinating special events, managing beer deliveries and inventory, overseeing product quality control, and providing on-site customer service. This position ensures accurate inventory tracking, proper product rotation, timely deliveries, and professional representation of the company at all venues and events.

Requirements

Valid driver’s license with clean driving record.
Ability to lift and move up to 50 lbs. regularly.
Experience in event coordination, beverage distribution, logistics, or inventory management preferred.
Comfortable using technology for inventory systems, invoicing, and reporting.
Strong organizational and time management skills.
Excellent communication and customer service abilities.
Ability to work independently and manage multiple responsibilities.

Nice To Haves

Experience in event coordination, beverage distribution, logistics, or inventory management preferred.

Responsibilities

Event & Venue Coordination
Coordinate logistics for special events, including delivery schedules and venue setup.
Serve as on-site representative during events to ensure smooth operations.
Communicate with customers, vendors, and internal teams to confirm event details.
Troubleshoot issues in real time to maintain high service standards.
Driving & Delivery
Safely operate company vehicles to deliver beer and related products to event venues and customer locations.
Load and unload product in a safe and efficient manner.
Ensure timely and accurate deliveries according to schedule.
Maintain cleanliness and basic upkeep of delivery vehicles.
Must have a Class B License
Inventory Management
Manage beer inventory, including tracking incoming and outgoing product.
Identify and remove out-of-code (expired) beer from inventory and customer locations.
Ensure proper rotation of stock (FIFO method).
Conduct regular inventory counts and reconcile discrepancies.
Technology & Invoicing
Utilize inventory management software and mobile technology for tracking, reporting, and invoicing.
Process invoices accurately and ensure proper documentation for all deliveries and returns.
Maintain organized digital records of transactions and inventory movements.
Customer Service
Provide professional and responsive on-site customer support.
Address customer questions, concerns, and service needs promptly.
Build and maintain positive relationships with venues and clients.