Sales & Events Coordinator

Senator John Heinz History Center•Pittsburgh, PA

About The Position

The Senator John Heinz History Center is seeking a Sales & Events Coordinator to join their dynamic team of event professionals. The Events Coordinator provides on-site management of events including taking sales appointments, contract negotiations, coordinating event details with private and corporate clients, providing day-of coordination of events, and post-event follow-up. The Events Coordinator responds to telephone and web inquiries, processes contracts and payments, and shares in the management of room scheduling, and coordination of event assets. The Events Coordinator will foster positive internal and external relationships, bring energy, enthusiasm, and endeavor to work in a collaborative environment in order to maintain and grow the financial strength of the institution through the sales and management of rental events. This is a full-time, salary/non-exempt position reporting to the Director of Sales & Events.

Requirements

At least two years of professional events experience, with a proven track record in sales and event management
Manage projects equally well independently as well as part of a team
Multi-task, meet deadlines, and work well in a fast-paced work environment
Be able to innovate, solve problems and remain calm under pressure
Be capable of overcoming issues as they arise
Capable of motivating and overseeing a team of Event Associates who report to the Senior Sales and Events Manager and Director of Events and are responsible for the set-up and tear-down of events.
Strong oral and written communication skills and the ability to communicate effectively with a wide variety of people are essential.
Proficient in all Microsoft Office applications including Outlook, Word, Power Point, and Excel.
Availability to work evenings and weekends is essential.

Nice To Haves

An Associate’s degree in events, hospitality, marketing, or a related field is preferred.

Responsibilities

Provides on-site management of events including taking sales appointments, contract negotiations, coordinating event details with private and corporate clients, providing day-of coordination of events, and post-event follow-up.
Responds to telephone and web inquiries, processes contracts and payments, and shares in the management of room scheduling, and coordination of event assets.
Foster positive internal and external relationships
Maintain and grow the financial strength of the institution through the sales and management of rental events.

Benefits

Rewarding, mission-driven work that makes an impact in the community
Smithsonian-affiliated Museum located in Pittsburgh’s vibrant and historic Strip District
Voted the #1 history museum in the nation by USA Today
Voted Best Museum in Pittsburgh by Pittsburgh Magazine
Highly professional, collegial staff and dedicated volunteers
Located in Pittsburgh, one of America’s “most livable” cities
Dynamic workplace in Pittsburgh’s historic Strip District
Flexible work schedule, including potential for hybrid work
Full benefits package, including medical, dental, and vision insurance
Flexible Spending Account (FSA) options
403(B) retirement plans with employer match
Paid time off (vacation, personal, and sick days)
Paid Parental Leave
Nine (9) paid holidays
Company paid life insurance / LTD
Wellness and Employee Assistance Program
Discounts in the Museum Shop and Café
Public transportation and parking options nearby