Coordinator, Transaction Svcs

Cantor Fitzgerald

25d•$65,000 - $75,000

About The Position

Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a team of sales and leasing professionals. Maintain confidentiality of Sales, Leasing, Marketing, Client, and proprietary information and data in all communications. Position requires in-depth knowledge of Sales and Marketing administrative and operational policy and procedure and general business practices and procedures. Essential Job Duties: Maintain NMRK brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include; flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveys. Review marketing material specifications, and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages. Prepare and maintain accurate documents to include, Request for Information (RFI’s), Letter of Intent (LOI’s) and Request for Proposal (RFP’s). Update and maintain various information databases to include; client and prospect databases. Respond to outside broker requests. Coordinate mass marketing mailings. Create, maintain and/or purge files and records, including real estate transaction files. Provide informational assistance to clients to include; greeting clients, directing telephone traffic and scheduling appointments and tours. Coordinate complex on/offsite meetings and conferences as well as travel arrangements. Prepare, update, collate and package reports as instructed by team. Perform administrative functions and prepare communication as required. Prepare expense reports as required. May perform other duties as assigned.

Requirements

High School diploma or General Education Degree (GED) required, & 2 years work related experience.
Minimum 2 years related work experience to include Real Estate Brokerage or Sales and Marketing
Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills
Demonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reports
Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential in this position
Problem solving, decision-making, and analytical skills required
Ability to prioritize, and manage multiple tasks, and meet stringent deadlines
May perform other duties as assigned.

Nice To Haves

Associate’s degree or Bachelor’s degree in Marketing and Graphic Design a preferred.
Real Estate License a plus.

Responsibilities

Maintain NMRK brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include; flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveys.
Review marketing material specifications, and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages.
Prepare and maintain accurate documents to include, Request for Information (RFI’s), Letter of Intent (LOI’s) and Request for Proposal (RFP’s).
Update and maintain various information databases to include; client and prospect databases.
Respond to outside broker requests.
Coordinate mass marketing mailings.
Create, maintain and/or purge files and records, including real estate transaction files.
Provide informational assistance to clients to include; greeting clients, directing telephone traffic and scheduling appointments and tours.
Coordinate complex on/offsite meetings and conferences as well as travel arrangements.
Prepare, update, collate and package reports as instructed by team.
Perform administrative functions and prepare communication as required.
Prepare expense reports as required.
May perform other duties as assigned.

Benefits

competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching)
this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.)

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