Transaction Coordinator

Surety Family of Companies•Parsippany, NJ

3d•$50,000 - $60,000

About The Position

Maintains compliance with Surety Title Company, LLC policies and procedures in accordance with governing laws, regulations, regulatory agencies and company standards. Demonstrates on a consistent basis individual and team behavior that supports the culture of Surety Title Company, LLC. The essential duties and responsibilities of the Transaction Coordinator/Pre-Closer may include but are not limited to the following: · Establish and maintain positive customer relationships by providing exceptional customer service and professional communication. · Assist with the processing of residential settlements, generally involving purchase, cash, refinance, Equity Loans, Lot Closing, or new loan transactions. · Receive orders by telephone, email, fax or mail directly from customers. · Respond to customer inquiries/information needs and provides positive, courteous service to customers. · Review the title commitment to determine what is needed to clear title and coordinate the processing of same. · Input order into production system, review contract of sale, place orders with vendors, send acknowledgements/opening letters to customers. · Order, track, receive and distribute all items and services to customer and all related parties as required. · Schedule closing: coordinate date, time and place. · Prepare file for Settlement Officer to take to closing including all invoices and certifications. · Assist with ensuring that each settlement is properly completed and its contents filed in accordance with standardized procedures. Duties include but are not limited to: o Prepare the Pre-CD/HUD o Prepare the Final CD/HUD o Obtain approval for Final CD/HUD o Monitor document team in-box and forward emailed documents to the assign files to assigned Settlement Officer. If file is un-assigned, forward to Settlement Manager, Settlement Department for assignment. o Monitor RealEC team in-box and respond accordingly. If file is un-assigned, forward to Settlement Manager, Settlement Department for assignment. o Print Loan Documents o Perform Witness Only Closings o Obtain all payoffs o Obtain commission statements o Send HUD/CDF for approval to all parties · Properly scan all documents to file. · Assist with any department post-closing activities that may be required. · Performs any other duties as requested.

Requirements

High School Diploma/GED required.
Must have at least two years of experience working at a title company.
Notary Public is required.
NJ Title License required.
Ability to read, analyze, and interpret general business documents.
Ability to write reports and business correspondence.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
To perform this job successfully, an individual should have knowledge of Microsoft Office; a fax machine; a copier/scanning machine; and a multi-line telephone.
Ability to multi-task.
High Standard of organization and attention to detail.
Ability to work under stress with time deadlines.

Nice To Haves

HUD-1 and CDF Settlement Statement Preparation experience while working at a title company preferred.

Responsibilities

Establish and maintain positive customer relationships by providing exceptional customer service and professional communication.
Assist with the processing of residential settlements, generally involving purchase, cash, refinance, Equity Loans, Lot Closing, or new loan transactions.
Receive orders by telephone, email, fax or mail directly from customers.
Respond to customer inquiries/information needs and provides positive, courteous service to customers.
Review the title commitment to determine what is needed to clear title and coordinate the processing of same.
Input order into production system, review contract of sale, place orders with vendors, send acknowledgements/opening letters to customers.
Order, track, receive and distribute all items and services to customer and all related parties as required.
Schedule closing: coordinate date, time and place.
Prepare file for Settlement Officer to take to closing including all invoices and certifications.
Assist with ensuring that each settlement is properly completed and its contents filed in accordance with standardized procedures.
Prepare the Pre-CD/HUD
Prepare the Final CD/HUD
Obtain approval for Final CD/HUD
Monitor document team in-box and forward emailed documents to the assign files to assigned Settlement Officer. If file is un-assigned, forward to Settlement Manager, Settlement Department for assignment.
Monitor RealEC team in-box and respond accordingly. If file is un-assigned, forward to Settlement Manager, Settlement Department for assignment.
Print Loan Documents
Perform Witness Only Closings
Obtain all payoffs
Obtain commission statements
Send HUD/CDF for approval to all parties
Properly scan all documents to file.
Assist with any department post-closing activities that may be required.
Performs any other duties as requested.