Coordinator, Supply Operations

Aquarion Water Company•Shelton, CT

8d•$25 - $29•Onsite

About The Position

A position is available in the Supply Operations Department for a Coordinator to provide administrative and business support for the Supply Operations Department reporting directly to the VP of CT Operations. The responsibilities below represent the general work that is needed for the position but is not considered to include all work that may be needed.

Requirements

Minimum 3 years in administrative position
Minimum of 3 years’ experience in financial, utility, project management reporting or scheduling systems and software.
Excellent Customer Service Skills
Good written and oral communication skills
Must be detail oriented with excellent organization skills.
High competency in use of spreadsheets Excel, Word, Outlook, Power Point, and SAP.
Must have ability to complete tasks with minimal supervision.
Must be self-motivated and be able to make decisions independently.
Must have ability to analyze problems and take appropriate corrective action.
Must be able to manage multiple tasks simultaneously.
Must be able to set priorities.
A bachelor’s degree in related field required.

Responsibilities

Run monthly operating and financial data reports for annual operating budget. Summarise variance reports, evaluate variances and update spreadsheets for all divisional supervisors within the Supply Operations department as well as the Director, Supply Operations. Publish and distribute departmental reports to internal and external customers in a timely manner.
Assign WBS Element numbers (capital projects) for Supply Operations Staff.
Track and Analyze Capital Projects on a monthly basis prepare reports for Director of Supply Operations.
Create Chemical and Electrical Requisitions in SAP after bids are accepted on a yearly basis.
Monitor Chemical inventory and assist in monthly reconciliation with SAP inventory.
Assist Manager of Support Programs in preparing and reviewing weekly reports on electrical, oil and natural gas use
Review and process invoices (50-75 per week) in an efficient and accurate manner as well as respond to vendor inquiries.
Monitor Time Administrators to ensure accuracy in the time approval process for all exempt and non-exempt Supply Operations employees. Approve and review time-sheets for VP’s direct reports.
Support the Department in SAP training initiatives and assist in company-wide SAP related projects.
Perform other administrative support services for the department, including SAP data entry, requisitioning, and scheduling business meetings.
Work with staff related on-boarding and departure process by following the on-boarding process defined by HR and the Department.