Coordinator, Student Activities & Leadership Development

University of North Alabama•Florence, AL

69d•Onsite

About The Position

This position is responsible for planning, implementation, and evaluation of a wide array of projects, programs, and special campus events through the University Program Council (UPC) and campus at large. These programs/projects include, but are not limited to Mane Month, Homecoming, Step Sing, concerts, student union series, and various other events. Additional responsibilities include coordinating UPC summer training, student staff supervision, assisting students in the development of contractual drafts, overseeing project management, ensuring adherence to university procurement policies, and overseeing the development of the campus activities calendar. This position maintains regular and late night/weekend office hours on campus and directly provides necessary supervision of UPC activities and events on nights and weekends.SUPERVISION: Recruit, hire, train, and supervise numerous UPC student staff members; Oversee hiring, plan a weeklong intensive training, schedule management, and provide direct supervision including coaching, discipline, and professional development for student staff in the following areas: student union programming, spirit/athletic programming/tailgating, community service programming, live acts/entertainment, co-curricular inclusive programming, Mane Month programming, marketing, graphic design, and/or leadership development. BUDGETARY DUTIES: Manage a portion of the student activity fee allocated to UPC ~$250,000; Work with the UPC students to learn and manage internal budgets/purchases for council events; Manage the Step Sing auxiliary budget and ticket revenue ~$20,000; University Program Council: Design, implement, facilitate, and evaluate over 80 campus programming/special events annually, with an emphasis on risk management for late night, weekend, and large-scale campus wide programmatic activities which enhance and promote academic success, engagement, leaderships, and/or contribute to the quality of campus life; Manage student staff compliance with university protocols and policies; Develop and facilitate student wellness programming (social, emotional/spiritual, environmental, and physical); Ensure event project management, including marketing, catering, maintenance, security, volunteers, video/photographers, and other services needed for major events; Maintain regular office and frequent evening/weekend hours of program planning; Supervise night/weekend activities; Coordinate with various agents to bring programs, novelties, and concerts; Navigate liability issues and mitigate risks at events, arrange services, review and prepare contracts, and provide resources and collaborative opportunities to students as needed; Organize, manage, and execute co-curricular weeklong summer training program student staff; Design, edit, and maintain compliance with the operating manual and perform review annually; Provide upkeep and maintenance for the van, office, concession stand, and golf cart; Maintain frequent communication with campus partners and manage/navigate event schedules campus wide; Plan, design, and execute Step Sing (~3,000 attendees), including coordinating/hosting ~200 community college students; Facilitate contracts for artists, staging, backline, light, and sound for spring concert; Coordinate with campus wide offices and liaisons to set up logistics, planning, and facilitation of spring concert; Coordinate volunteers to help work logistics for spring concert; Partner with police department for major campus invents including, pep rallies, Step Sing, and Spring Concert; Plan, coordinate, design and oversee all student homecoming activities and the homecoming spirit challenge (competition including banner drop, a pep rally, relay race, parade, and sometimes more events); Design and review flyers, posters, and other materials prepared by students for distribution to ensure compliance with marketing rules and procedures; Process paperwork and provide logistical support for student events including scheduling facilities and space, obtaining audio-visual equipment, and securing other resources; Collaborate with campus partners and university co-curricular initiatives; General Campus Wide Programming: Plan, implement, and evaluate specialized engagement programs (RSO fairs, Mane Month); Assist director in coordinating and providing student leadership and club advisor training workshops; Provide leadership, mentoring, and oversight of student clubs and organizations by providing operations, guidelines, consultation, support, assistance, and advice regarding club fundraising, leadership, and related activity programming; Maintain website, social media, and other internal/external communication resources, in collaboration with the student engagement team; Oversee student engagement ticketing site, services, and sales; Serve as presenter on behalf of the center for student engagement for orientation and other preview days; Serve as an event planning campus resource for all students, faculty, and staff; Assist in the planning of numerous large-scale events such as Family Weekend, Light the Fountain, the Big Deal, and the University Awards Gala; May coordinate student trips (museums, theme parks, NASA Space and Rocket Center, historical experiences, etc.); Serve on a myriad of departmental and/or shared governance committees as approved; Perform all other duties as assigned. ADDITIONAL DUTIES: Manage logistics and travel to the National Association Campus Activities (NACA) regional/national conferences with UPC; Maintain membership and active participation in NACA; Coordinate the UPC table and information at preview day and orientation.

Requirements

Bachelor's degree is required
Prior experience with event/project management, hospitality, marketing, public relations, communications, or higher education is required
Prior involvement as a student or professional staff member in student activities, organizations, or campus programming is required
Current, valid driver's license is required

Nice To Haves

Master's degree (higher education, business administration, education, counseling, or related field),preferred
First Aid Certification is preferred

Responsibilities

Planning, implementation, and evaluation of projects, programs, and special campus events
Coordinating UPC summer training
Student staff supervision
Assisting students in the development of contractual drafts
Overseeing project management
Ensuring adherence to university procurement policies
Overseeing the development of the campus activities calendar
Maintaining regular and late night/weekend office hours on campus
Directly providing necessary supervision of UPC activities and events on nights and weekends
Recruit, hire, train, and supervise numerous UPC student staff members
Oversee hiring, plan a weeklong intensive training, schedule management, and provide direct supervision including coaching, discipline, and professional development for student staff
Manage a portion of the student activity fee allocated to UPC ~$250,000
Work with the UPC students to learn and manage internal budgets/purchases for council events
Manage the Step Sing auxiliary budget and ticket revenue ~$20,000
Design, implement, facilitate, and evaluate over 80 campus programming/special events annually
Manage student staff compliance with university protocols and policies
Develop and facilitate student wellness programming
Ensure event project management
Maintain regular office and frequent evening/weekend hours of program planning
Supervise night/weekend activities
Coordinate with various agents to bring programs, novelties, and concerts
Navigate liability issues and mitigate risks at events, arrange services, review and prepare contracts, and provide resources and collaborative opportunities to students as needed
Organize, manage, and execute co-curricular weeklong summer training program student staff
Design, edit, and maintain compliance with the operating manual and perform review annually
Provide upkeep and maintenance for the van, office, concession stand, and golf cart
Maintain frequent communication with campus partners and manage/navigate event schedules campus wide
Plan, design, and execute Step Sing (~3,000 attendees), including coordinating/hosting ~200 community college students
Facilitate contracts for artists, staging, backline, light, and sound for spring concert
Coordinate with campus wide offices and liaisons to set up logistics, planning, and facilitation of spring concert
Coordinate volunteers to help work logistics for spring concert
Partner with police department for major campus invents
Plan, coordinate, design and oversee all student homecoming activities and the homecoming spirit challenge
Design and review flyers, posters, and other materials prepared by students for distribution to ensure compliance with marketing rules and procedures
Process paperwork and provide logistical support for student events
Collaborate with campus partners and university co-curricular initiatives
Plan, implement, and evaluate specialized engagement programs
Assist director in coordinating and providing student leadership and club advisor training workshops
Provide leadership, mentoring, and oversight of student clubs and organizations
Maintain website, social media, and other internal/external communication resources
Oversee student engagement ticketing site, services, and sales
Serve as presenter on behalf of the center for student engagement for orientation and other preview days
Serve as an event planning campus resource for all students, faculty, and staff
Assist in the planning of numerous large-scale events
May coordinate student trips
Serve on a myriad of departmental and/or shared governance committees as approved
Perform all other duties as assigned
Manage logistics and travel to the National Association Campus Activities (NACA) regional/national conferences with UPC
Maintain membership and active participation in NACA
Coordinate the UPC table and information at preview day and orientation