Coordinator, Regional Office

DAVITA • San Antonio, TX

41d • Onsite

About The Position

The Regional Office Coordinator provides direct administrative support to the Regional Operations Director (ROD). This role involves a variety of secretarial duties, coordination of meetings and events, travel arrangements, office management, and acting as a liaison for the ROD. The position also requires adherence to company policies and relevant regulations, with the ability to work overtime and travel as needed.

Requirements

• High school diploma or equivalent
• Minimum typing speed of 60-75 wpm
• Intermediate to advanced computer skills demonstrating proficiency in the following systems: MS Word (required), Excel (required), PowerPoint (required)
• Commitment to DaVita’s values of Service Excellence, Integrity, Team, Continuous Improvement, Accountability, Fulfillment & Fun with ability to demonstrate those positively and proactively to patients, co-workers, management, physicians, and/or vendors.
• Excellent organizational skills (attention to detail and follow through extremely important)
• Ability to handle busy phones in a professional and courteous manner with all levels of the organization
• Ability to learn new processes quickly
• Sound judgment, troubleshooting, and problem resolution skills

Nice To Haves

• Associate degree or professional secretarial certification a plus
• 2-3 years previous office coordinator experience strongly preferred
• Minimum one year experience as administrative assistant strongly preferred
• Business Map (preferred)
• Geofinder Mapping Software (preferred)
• Expensable (preferred)
• Sidekick or Palm Pilot (preferred)

Responsibilities

• Provide all secretarial support for ROD (letters, memos, faxes)
• Coordinate and arrange conference calls and gather data and prepare DeNovo information as needed such as (but not limited to) proposals, bids, state walk-through of facility
• Coordinate new facility open houses
• Prepare Monthly Facility Report Calendar and follow through with facilities
• Arrange travel plans for ROD
• Proactively monitor and manage office supplies and equipment needs
• Manage calendar and coordinate meetings with facility directors, administrators, and corporate personnel
• Reconcile and track expense reports
• Assist with creating presentations as requested
• Act as facility and customer liaison for ROD
• Attend education activities, in-services, and staff meetings
• Handle special projects on an as-needed and sometimes urgent basis
• Understand and comply with DaVita policies and procedures (such as DaVita employment policies and procedures) as well as all state and federal regulations for patient care and services (Medicare, HIPAA, OSHA, or other governing agencies including but not limited to JCAHO)
• Comply with state or federal regulations of the Injury Prevention and Safety Training Program

Benefits

• Medical, dental, vision, 401(k) match, paid time off, PTO cash out
• Family resources, EAP counseling sessions, access Headspace®, backup child and elder care, maternity/paternity leave
• Professional development programs
• On-demand virtual leadership and development courses through DaVita’s online training platform StarLearning

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED