Coordinator, Purchasing - P-Card

Nevada System of Higher Education

10d

About The Position

The Coordinator of Purchasing will have the responsibility of coordinating the college’s Procurement Card (P-Card) program and will report to the Executive Director, Procurement and Auxiliary Services. This position will assist in developing P-Card policies and procedures and will be responsible for ensuring policies and procedures are updated when necessary. This employee will be responsible for the daily administration of the P-Card program and will work with the Executive Director, Procurement and Auxiliary Services to gain approval for program changes and policy exceptions. This position will not be expected to supervise employees.

Requirements

Bachelor's degree from an accredited college or university; OR equivalent combination of education and experience.
3 years related professional experience.
Understanding of function and process of a P-Card program.
Skills in contract review and/or online terms and conditions review.
Knowledge and experience in public procurement concepts.
Leadership qualities.
Creating basic status reports from third party applications.
Ability to troubleshoot issues related to a P-Card program.
Strong customer support skills.
Knowledge of NRS and NSHE policy as it relates to purchasing.
Ability to speak in front of crowds for training purposes.
Excellent writing skills.
Ability to collaborate and build consensus with college departments and leadership.
Fundamental knowledge of internal college ledger accounts (eg encumbrances, obligated amounts, state v non-state funds, etc.).
Regular interaction with suppliers.
Familiarity with an e-procurement system.
Ability to use existing databases and to ensure data integrity.
Demonstrated ability to work effectively with a diverse group of individuals in a manner that contributes to building and maintaining an effective and cohesive work team.
Strong analytical and problem-solving skills.
Strong interpersonal skills and ability to communicate effectively verbally and in writing with a variety of constituents.
Excellent organizational skills under time sensitive conditions.
Proficient in Microsoft Excel, Word and Power Point.
Experience extracting, organizing, analyzing and reporting data.
Experience working in financial ERP systems, such as Workday.
Ability to conduct training sessions.

Nice To Haves

Professional CPCP certification.
Previous experience in procurement related and/or accounts payable and receivable activities (e.g. administering solicitations, issuing purchase orders, contract administration and review, reconciling ledger accounts, monitoring expenses, running reports, etc.).
Previous experience in a higher education environment.
Familiarity with procurement card programs and merchant category codes (MCCs).
Experience with ERP systems (e.g., PeopleSoft, Banner, Workday).

Responsibilities

Coordinating the college’s Procurement Card (P-Card) program
Assisting in developing P-Card policies and procedures
Ensuring policies and procedures are updated when necessary
Daily administration of the P-Card program
Working with the Executive Director, Procurement and Auxiliary Services to gain approval for program changes and policy exceptions

Benefits

Grant-in-Aid: Tuition & fee assistance for employees and their families at NSHE institutions.
Time Off: CSN provides a variety of time-off options to help employees manage their work-life balance.
Holidays: All CSN employees receive 12 paid holidays per year.
Benefits: CSN offers attractive and customizable health insurance plans for employees and dependents.
Retirement Plan: Participants contribute 19.25% with 100% employer match.
On-site Early Childhood Education Center services available
Learning & professional development opportunities.
Active CSN Affinity Groups that focus on campus-wide diversity initiatives to create a welcoming campus climate.

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