Coordinator, People (NYC)

Madison Energy Infrastructure•New York City, NY

12d•$85,000 - $110,000•Hybrid

About The Position

The People Coordinator will play a key role in supporting Madison Energy Infrastructure’s New York office and the broader people function. This person will serve as executive assistant to multiple senior leaders while also supporting initiatives across Employee Experience, People Operations/HR, and People Strategy. This is a dynamic, highly visible position that blends executive support, office management, team culture-building, and project coordination. The ideal candidate is proactive, organized, and resourceful – someone who can expertly manage complex calendars and logistics while keeping the office humming and high-performing. At Madison Energy Infrastructure, we believe our people are our most important asset — and that meaningful work should be both challenging and fun. The right candidate thrives in a fast-paced environment, takes pride in creating inclusive and welcoming spaces, and brings strong attention to detail to everything they do. Success in this role also requires the ability to expertly manage executive calendars and keep operations running seamlessly behind the scenes. NOTE: This is an in-person role based in our New York office, Monday through Thursday, with a work-from-home option on Fridays. Timeliness and dependability are key, as your presence helps keep our office running smoothly and our team connected.

Requirements

Bachelor’s degree or equivalent experience.
3+ years of experience in office management, executive support, or administrative roles, ideally in a fast-paced or growth-oriented company.
Ability to plan and support internal events and initiatives that strengthen team connection and culture.
Extraordinary organizational, written and oral communication, and interpersonal skills.
Proactive problem-solving skills, ability to manage multiple priorities with discretion and professionalism.
Ability to anticipate needs, take initiative, and work independently in a fast-paced environment.
High proficiency with Microsoft Office Suite and; familiarity with expense and scheduling tools.
Takes pride in creating inclusive and welcoming spaces.

Nice To Haves

Experience working in a fast-paced, scaling environment.

Responsibilities

Oversee day-to-day office operations, including supplies, vendor coordination, facilities management, and IT/office systems support.
Act as the primary point of contact for office-related needs and inquiries.
Coordinate with building management and external service providers to maintain a safe, efficient, and welcoming work environment.
Support meeting logistics, including scheduling conference rooms, setting up AV equipment, and arranging catering as needed.
Coordinate and support events at the New York City office, with a focus on welcoming customers and partners to our MEI+ Lab, our new collaborative workspace and innovation hub.
Plan and execute employee engagement initiatives, such as team events, office gatherings, recognition programs, and wellness activities.
Promote a collaborative, inclusive, and positive workplace culture aligned with MEI’s mission and values.
Support onboarding of new employees and assist with internal communications related to office updates and employee resources.
Contribute to cross-functional People projects, including special initiatives across the People team sub-functions
Partner with the Chief People Officer and People team leadership on strategic priorities and company-wide culture or process improvements as needed
Serve as a trusted partner and point of coordination for multiple executives, helping manage priorities, communication, and time effectively.
Manage complex calendars, coordinate meetings and travel logistics, and proactively anticipate scheduling needs to maximize executive productivity.
Act as a key liaison between executives and internal/external stakeholders, ensuring clear communication and follow-through on priorities.
Support preparation materials for meetings, presentations, and correspondence with a high degree of professionalism and confidentiality.
Handle expense reporting and administrative tasks with accuracy timeliness, and discretion.
Bring sound judgment, tact, and initiative to every interaction, representing both executives and MEI with professionalism and polish.