Coordinator, PEIMS

Midland Independent School District•Midland, TX

15h

About The Position

Responsible for coordinating the collection and reporting of district Public Education Information Management System (PEIMS) data.

Requirements

Bachelor’s Degree from an accredited college or university
3 – 5 years’ experience in public education
Extensive knowledge of the PEIMS Data Standards
Ability to maintain accurate and auditable records
Extensive knowledge of the Student Attendance Accounting Handbook (SAAH)
Extensive knowledge of the TEC Chapter 37
Ability to effectively prepare, coordinate and deliver professional development training on PEIMS (Public Education Information Management System)
Ability to manage staff
Creative and collaborative problem-solving skills
Ability to create reports and present information both in writing and verbally to audience
Proficient in MS Word, MS Excel, MS PowerPoint
Ability to meet established deadlines and work under periods of high stress
Strong interpersonal, communication, and public relations skills

Responsibilities

Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to PEIMS Data Standards.
Work cooperatively with campus, business, and human resources office staff to collect, organize, and format data required to submit district PEIMS data in a timely manner.
Run edits, reports, and verification checks on data to ensure accuracy of information.
Distribute edits and reports to appropriate staff for analysis, verification, and correction.
Submit complete and accurate PEIMS data in Texas Education Agency (TEA)-prescribed format to education service center (ESC) for processing using computer terminal or personal computer.
Verify data submitted to TEA and submit corrections in a timely manner.
Comply with district policies and regulations in data management security and requirements to protect staff and student confidentiality.
Responsible for PID (Personal Identification Database) reporting as required by TEA PEIMS.
Responsible for oversight of PET (PID Enrollment Tracking) as required by TEA PEIMS.
Basic understanding of Student Information Systems/Finance/HR Management systems as they relate to PEIMS.
Develop and maintain a strong sense of customer service.
Communicate with various stakeholders including campus personnel, district and state administrators, other district PEIM’s personnel, and software vendors, etc.
Work closely with Information Management Services Department in formulation of the Back-To-School Training packets for campus data procedures for student and staff information.
Provide training and support to campuses, Teaching and Learning Dept., Business and Human Resource staff responsible for processing PEIMS data.
Oversee training and monitoring of campus personnel on TREx submissions.
Oversee PEIMS Edit+ permissions for the district and manage Edit+ accounts.
Receive PEIMS-related information from ESC and TEA and disseminate to other staff in a timely manner, including updates to PEIMS Data Standards and to Student Attendance Accounting Handbook.
Attend regional and state PEIMS workshops and disseminate information to appropriate staff.
Responsible for training staff on state and federal requirements on data management laws and procedures as described in the PEIMS Data Standards (with emphasis on English Language Learners, Special Education Services, and Discipline management).
Responsible for developing training
Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
Compile, maintain, and file all physical and computerized reports, records, and other documents required.
Assist in development of and compliance with district policy in regard to state attendance accounting requirements.
Oversee operations of student records department.
Work with records clerks and campus staff to move student records toward a fully digital environment.
Handle student records subpoenas from governmental agencies acting as the student records manager for the district.
Acts as a liaison between student records staff and campuses as well as Information Management Services.
Create and prepare reports as requested by Executive Director.
Works with appropriate district staff in ensuring Data Validation Monitoring is in compliance with state Performance Monitoring requirements