Coordinator-Payroll

Spring Independent School District • Houston, TX

3d

About The Position

The Payroll Coordinator will be responsible for maintaining employee records for new hires, pay changes, terminations and assisting and reviewing the daily operations of payroll processing and checking for accuracy. This position will also be responsible for reviewing the TRS TEAMS reporting and submissions for the state while ensuring organizational compliance with federal and local regulations, auditing, and non-discrimination laws. All employees of Spring ISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement.

Requirements

• Associate degree/60+ hours from an accredited college or university
• 1 year payroll or job related experience
• Proficient in Microsoft Excel and Word
• Highly accurate calculations and detailed data entry
• Skills to operate standard office equipment including use of computer applications
• Use English in both written and verbal forms
• Use correct spelling, grammar and punctuation
• Ability to communicate effectively with internal and external employees

Nice To Haves

• 5 yrs payroll experience and TRS Reporting experience in public education

Responsibilities

• Assist with the daily operations of payroll processing
• Process new hires and status changes for all contract employees
• Calculate retro pays and overpays
• Coordinate and perform payroll processing procedures, set-up payrun and run precalcs.
• Review and assist TEAMS reporting and verify payment
• Be familiar with all rules, regulations and changes applicable to TEAMS reporting
• Ensure accuracy with TRS data and TRS 6 and TRS 8 forms
• Monitor, retrieve and process bank reversals from direct deposits, closed accounts, etc.
• Assist with planning and implementing payroll continuous improvement processes
• Ensure written procedures are in place, followed and updated for desk duties as necessary
• Ensure the recovery of funds due to payroll processing errors
• Ensure 12-hours professional development are met annually
• Coordinate and provide cross-training on new hire processing
• Assist manager with payroll processes and reviewing new hire, changes, return to works, and payoffs for accuracy
• Ensure timely payroll processing
• Assist employees with payroll related inquiries
• Be familiar with all Board policies related to payroll including DEC (local) and DED (local) as which relate to new employment processing and the application of salary
• Submit ACH tape for direct deposit
• Setup new bank identifiers in eFinance
• Assist with uploading extra duty pay forms
• Be familiar with TimeClock Plus processes and time calculations
• Assist with processing payroll deductions and initiate payment.
• Maintain varied payroll information for the purpose of providing an up-to-date reference and audit trail for compliance.
• Maintain payroll records in accordance with records management retention schedule
• Monitor employee status for the purpose of ensuring accurate distribution of funds and payroll.
• Perform all other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees