Coordinator, Operations

Aecon • Charlotte, NC

34d

About The Position

The Operations Coordinator plays a crucial role in management of the business by supporting the Directors, Managers, & Project Managers and ensuring the smooth execution of internal process for the business and projects are met and followed.

The
Operations Coordinator supports the Directors by organizing the business’s daily activities and tracking business’s actions to completion. The Operations Coordinator also assists the field Project Managers in gathering equipment, resources, and information to implement upcoming projects. Their main duties include supporting the administrative elements of managing the portfolio of projects, coordinating licensing & estimates, maintaining budgets, manpower, and work schedules, organizing and participating in business and project meetings, and ensuring all deadlines for certain corporate, site, program, and project objectives and projects are met.

The Operations Coordinator’s goal is to assist Directors and Project Managers ensure that all business initiatives, strategies and projects are completed on time, within budget, and meet high-quality standards.

Responsibilities

• Collaborate with Directors to develop essential business documents. These documents include budgets, schedules, scope statements, and business plans.
• They also handle administrative tasks related to business, such as managing internal processes, for projects, onboarding, payroll, vendor lists, purchase orders, and organizing project kickoff and progress meetings & reports
• Project coordinators collaborate with project managers to develop essential project management documents. These documents include project budgets, proposals, schedules, scope statements, and project plans.
• They also handle administrative tasks related to project management, such as managing invoices, purchase orders, and inventory reports.
• Managing project schedules, resources, equipment, and information.
• Breaking down projects into manageable tasks and setting timeframes.
• Using tools to monitor working hours, plans, and expenditures.
• Issuing appropriate legal paperwork (e.g., contracts and terms of agreement).
• Creating and maintaining comprehensive project documentation and reports.

Benefits

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees