Coordinator of Transfer Credit

Howard Payne University • Brownwood, TX

1d

About The Position

The Coordinator of Transfer Credit is responsible for the analysis and articulation of all transfer credit for current, incoming and potential students. The position evaluates official and unofficial coursework to be transferred in, or accepted, for credit toward a student’s degree by performing the following essential duties and responsibilities listed in the Job Description that follows.

Requirements

• Associate's degree or equivalent from an accredited two-year college or technical school, or six months to one year of directly related experience, or an equivalent combination of education and experience is required
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals in English; ability to write routine reports and correspondence; ability to speak effectively before groups of students, employees of the University and the public
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to apply common-sense understanding to carry out instructions furnished in written, oral, or diagram form in English; ability to deal with problems involving several concrete variables in standardized situations
• Knowledge of Internet software; Spreadsheet software and Word Processing software; and willingness to learn processing systems quickly and become the expert in the Registrar’s Office software system
• Must be at least 21 years old and maintain a current Texas driver's license to drive any vehicle, including personal vehicles, on behalf of the University when necessary
• Must be committed to modeling the Christian faith. Displays a proven record of modeling the Christian faith in business operations, management roles, customer service functions, and interactions with others. Is committed to continuing to model Christian faith in a manner consistent with the University’s Mission Statement and Core Values

Responsibilities

• Evaluate official and unofficial transcripts submitted to the Office of the Registrar
• Coordinate receiving and analysis of various transcript types, including but not limited to Parchment, SPEEDE, Joint Service and official/unofficial physical copies
• Maintain transfer policy within the Student Information System (SIS), Colleague, including: FICA codes, addresses and course information
• Ensure all universities and/or colleges are accredited before accepting transfer credits. Double verify through the accrediting body and the university/college websites
• Utilize Texas Common Course Numbering System (TCCNS) for verification of direct transfer courses; maintain Howard Payne University’s information on TCCNS and in the Course Catalog Appendix
• Contact University Departments, as needed, with course descriptions for transfer evaluation approval
• Serve as the contact person and resource for transfer credit related questions and explanations
• Monitor Transfer Course Approval forms for current students and process based on university policies
• Conduct data entry of transfer credit based on Howard Payne University’s policies and maintain accurate reference materials
• Serve as a liaison with Admissions for transcripts and evaluation needs for incoming students
• Lead transcript evaluations for all SWARM events held by Admissions
• Support and guide students through scheduling/registration needs and all Office of the Registrar form requirements
• Welcome potential new students and their families through transcript/evaluation communications
• Assist with enrollment verification through Parchment, National Student Clearinghouse and in-person requests
• Aid in outgoing transcript preparation and mailings
• Understand Howard Payne University’s articulation agreements for transfer evaluations
• Assist with preparation and day-of coordinating as assigned for annual Commencement ceremonies
• Provide administrative support by answering the phone and [email protected] email
• Abide by the Family Educational Rights and Privacy Act (FERPA) guidelines when dealing with constituent information
• Perform other related duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree