Coordinator of Graduate Faculty Services

Illinois State•Normal, IL

5d•Onsite

About The Position

This position is essential to the operation of the Graduate School. This individual provides highly specialized support and consultations to administrators, faculty, staff, and students on interpretation of the Graduate School's policies and processes. This person plays a key role in working with the AVP Graduate Education and Internationalization Initiatives and the Graduate School team in aligning policy implementation with university policies and processes. This person is expected to make recommendations for continuous improvement in these areas to the AVP for Graduate Education and Internationalization Initiatives. This position coordinates between the Graduate School, Graduate Council, colleges, departments/schools, Admissions, and Human Resources on policies and processes regarding graduate admission, recruitment, retention, and graduate assistantships. The secondary function of this position is to support the AVP for Graduate Education and Internationalization Initiatives with projects that support the strategic plan of the university and of the Graduate School and to provide support regarding the development, organization, and distribution of information and materials about policy and procedure to administrators, faculty, students, and staff. This position also hires and supervises graduate assistants if necessary.

Requirements

Bachelor's or equivalent degree
At least three years of experience in higher education administrative roles that included all of the following:
Developing one or more continuous improvement projects
Examining and reimagining operations, procedures, and/or policies
Working with statistical and narrative information with precision and accuracy
Making complex and independent decisions
Utilizing a working knowledge of the organizational structure and general policies and procedures of a college or university

Nice To Haves

Master’s degree
Expert knowledge of Graduate School bylaws, regulations, catalog, and admissions, as well as graduate assistantship regulations, policies, and procedures.
Experience working with graduate program chairs and graduate faculty on policy implementation, administrative processes, and graduate curriculum, as well as knowledge of graduate student issues.
Expertise in use of the university student information system and other computer applications.
Outstanding ability to multi-task, organize, and prioritize competing tasks
Ability to be flexible, being open to and adapting to change
Effective oral and written communications skills
Excellent time management skills
Ability to be self-motivated and to work independently

Responsibilities

Provides highly specialized support and consultations to administrators, faculty, staff, and students on interpretation of the Graduate School's policies and processes.
Works with the AVP Graduate Education and Internationalization Initiatives and the Graduate School team in aligning policy implementation with university policies and processes.
Makes recommendations for continuous improvement in these areas to the AVP for Graduate Education and Internationalization Initiatives.
Coordinates between the Graduate School, Graduate Council, colleges, departments/schools, Admissions, and Human Resources on policies and processes regarding graduate admission, recruitment, retention, and graduate assistantships.
Supports the AVP for Graduate Education and Internationalization Initiatives with projects that support the strategic plan of the university and of the Graduate School
Provides support regarding the development, organization, and distribution of information and materials about policy and procedure to administrators, faculty, students, and staff.
Hires and supervises graduate assistants if necessary.