Coordinator of Executive Services

University of Mary•Bismarck, ND

About The Position

The Coordinator of Executive Services serves as the primary manager of Executive Services, providing high-level administrative leadership, project management, and operational oversight in support of the University’s executive leadership. This role is central to the daily functioning of Executive Services, ensuring clear communication, professional hospitality, careful coordination, and exceptional discretion. The coordinator works closely with the President, Executive Vice President, Chief of Staff, and colleagues across the University to steward schedules, communications, budgets, and personnel in a manner that reflects the University of Mary’s mission and Benedictine values. The ideal candidate brings strong organizational judgment, calm leadership, and a deep commitment to service, confidentiality, and excellence. Candidates will be invited to demonstrate a willingness to support and promote the Christian, Catholic, and Benedictine mission of the University of Mary.

Requirements

Bachelor’s degree
Minimum of three to five years of executive or senior-level administrative support experience.
Upholds and supports the Christian, Catholic, and Benedictine mission of the University of Mary.
Supports the ongoing implementation of Ex Corde Ecclesiae, the apostolic constitution on Catholic colleges and universities.
Builds a culture of ready and earnest hospitality throughout Executive Services and the broader University, in accord with Saint Benedict’s admonition that all be received as Christ.
Exceptional verbal and written communication skills.
Strong organizational skills with a high level of attention to detail.
Proven ability to manage multiple priorities and projects in a fast-paced environment.
Ability to work independently and collaboratively with executive leadership and campus partners.
Demonstrated discretion and ability to maintain strict confidentiality.
Proficiency with Microsoft Office applications and standard administrative technologies.
Ability to contribute to the professional tone of Executive Services through dress, demeanor, and communication.

Nice To Haves

Master’s degree

Responsibilities

Interacts and engages with all members of the university community and visitors in a welcoming, friendly, and professional manner that reflects Benedictine hospitality
Fosters an environment of open and continuous communication within Executive Services while maintaining strict confidentiality and professional discretion regarding the University’s operations
Proactively manages the President’s and EVP’s schedule, appointments, and travel; electronically maintains the professional and personal calendars of the President and EVP
Coordinates all business communications for Executive Services of the University, including telephone and e-mail communications for the President and EVP
Conducts research and gathers background information for the President, EVP, and Chief of Staff in preparation for meetings and upcoming events
Supervises the Communications and Hospitality Specialist, the Executive Support Specialist, and student workers.
Serves as budget manager for Executive Services of the University, overseeing and/or coordinating purchases, requisitions, invoices, reimbursements, etc.; acts as liaison of Executive Services to the University’s Business Office
Monitors the Hiring for Mission Process for the President’s Office, to include providing timely hiring responses to both the Office of Human Resources and hiring managers of the University
Acts as liaison to the University’s travel vendor(s)
Coordinates supplemental administrative support for the Office of Public Affairs, as needed