Coordinator of Executive Operations

Choate Rosemary Hall•Wallingford, CT

47d

About The Position

The Coordinator of Executive Operations is a vital partner in ensuring the Head of School's time, communications, and priorities are managed with efficiency, discretion, and professionalism. This full-time, exempt position provides high-level administrative and logistical support while also serving as a key liaison between the Office of the Head of School and internal and external stakeholders. This is a mid-level professional role, reporting to the Chief of Staff, designed for someone with experience supporting senior leadership, a polished presence, and exceptional organizational and communication skills. The Coordinator of Executive Operations is entrusted with managing sensitive information, navigating competing demands, and ensuring the Head of School is well-prepared and focused on their strategic leadership priorities. Please note: This is not a standard 9-to-5 role. The position requires occasional evening and weekend availability, as well as the flexibility to adapt to changing schedules and priorities.

Requirements

Associate degree required; bachelor's degree strongly preferred.
Demonstrated success in a professional coordinator, administrative, or executive support role.
Exceptional written, verbal, and proofreading skills.
Ability to manage confidential information with discretion and integrity.
Excellent organizational and time-management skills with the ability to prioritize and multitask in a fast-paced environment.
Self-motivated and proactive, with strong problem-solving skills and attention to detail.
Demonstrated ability to work collaboratively across departments and independently when needed.
Strong cultural intelligence and a commitment to accountability, equity, and personal growth.
High degree of flexibility, availability, and responsiveness.
Technologically proficient in Google Workspace and Microsoft Office Suite.
Proficient with Apple products (Mac, iPhone, iPad) and able to quickly adapt to new technologies
Familiarity with office management systems and procedures.
A valid driver's license is required.

Nice To Haves

Prior experience in an independent school or high school setting strongly preferred.
experience with generative AI tools is a plus.

Responsibilities

Provide high-level, professional administrative support to the Head of School, including calendar management, inbox oversight, scheduling, and materials preparation.
Coordinate and support meetings, school events, and leadership engagements, ensuring all preparation, logistics, and follow-up are executed with thoroughness and care.
Arrange complex travel logistics and prepare detailed itineraries for the Head of School.
Support, coordinate, and execute personal and household logistics with efficiency, attention to detail, and attentiveness.
Draft, edit, and manage communications on behalf of the Head of School, including sensitive correspondence related to recognition, appreciation, and stakeholder engagement.
Interface between the Head of School and various constituencies-ensuring clear, timely, and professional communication.
Support the Chief of Staff and other senior administrators on special projects and strategic initiatives.
Maintain an organized, forward-thinking office environment-anticipating needs and proactively resolving potential issues.
Uphold the highest standards of confidentiality and professionalism at all times.

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