Coordinator of Capital Projects

Worcester Public Schools•Worcester, MA

50d

About The Position

The Capital Projects Coordinator will manage the planning, development, and execution of all projects including capital funded projects for the district. This position requires extensive collaboration with all stakeholders to ensure all projects align with district goals and require a strong background in project management and infrastructure development.

Requirements

Bachelor's degree in civil engineering, Architecture, Construction Management, Facilities Management, or a related field.
Five (5) years of experience in project management, capital planning, or a related role, preferably within a public or educational setting. Experience with aging infrastructure and large-scale urban development projects.
Strong proficiency in project management principles, construction processes, and public procurement, complemented by excellent negotiation, communication, and problem-solving skills; proven ability to collaborate with diverse stakeholders, including government officials.
General knowledge of key trades (plumbing, electrical, carpentry, HVAC), deep understanding of building codes, accessibility standards, and safety regulations (e.g., OSHA), along with demonstrated proficiency in industry-standard project management software.
Exceptional communication, organizational, and interpersonal skills to work effectively with diverse stakeholders, including staff, students, and contractors. Experience presenting project plans to members of the community, public, and other outward facing stakeholders.
Ability to proficiently use technology and computer-based programs. Proficiency in computer skills: Google Docs, Word, Excel, and PowerPoint.
Valid Mass Drivers License.

Nice To Haves

Master's degree in civil engineering, Architecture, Construction Management, Facilities Management, or a related field.
6+ Years years of experience in project management, capital planning, or a related role, preferably within a public or educational setting. Experience with aging infrastructure and large-scale urban development projects.
Professional certifications (e.g., CFM, CPMM, PMP) or a related license (e.g., Professional Engineer, Registered Architect) are a plus.
Demonstrated experience in Massachusetts School Building Authority-funded projects preferred; and familiarity with state-specific public procurement laws.

Responsibilities

Lead and manage all phases of district capital projects-from initial planning and design through procurement, construction, and closeout-ensuring effective oversight of timelines, budgets, and resources for initiatives such as new school construction, major renovations, and infrastructure upgrades; monitor progress and implement real-time adjustments to keep projects on track.
Collaborate on the creation and ongoing management of a comprehensive long-term capital improvement plan that targets the district's most urgent infrastructure needs. Lead facility assessments and feasibility studies to identify and prioritize projects, with a focus on safety, operational efficiency, and their impact on the educational environment.
Act as the primary liaison for all project stakeholders-including school district leadership, municipal departments (e.g., Public Facilities, City Purchasing, Public Works), consultants, contractors, and community groups-by coordinating approvals, permitting, and regulatory compliance at all levels, while ensuring transparent communication and regular updates throughout the project lifecycle.
Oversee capital project budgeting and finance, including cost forecasting, expenditure tracking, and preparation of estimates to prevent overruns; lead procurement of professional services and contractors (e.g. architects, engineers, etc.) in compliance with district and municipal policies, and support funding efforts through grants, bonds, or other financing mechanisms.
Maintain comprehensive project documentation throughout the lifecycle, including drawings, proposals, contracts, progress reviews, inspections, and stakeholder communications.
Develop and refine work methods, procedures, structures and systems for the preparation, monitoring and reporting of projects plans, work specifications, contract and procurement documents.
Plans and manages all aspects of project design, development, and implementation including preliminary technical research and feasibility analyses, funding and cost analyses, scheduling, public involvement, project budgeting and work plan development, project performance and results.
Lead and supervise a multidisciplinary team of internal staff, contractors, and consultants; facilitate vendor selection, oversee performance, and ensure all project activities meet internal quality standards as well as applicable building codes and regulatory requirements.
Identifies potential risks, such as material shortages or regulatory hurdles, and develops strategies to mitigate them.
Responsible for participating in budgetary preparation activities, as needed.
Performing other job-related duties as assigned.