Coordinator of Campus Experience & Communication

Texas Wesleyan University Portal • Fort Worth, TX

3d

About The Position

The Coordinator of Campus Experience & Communication supports the planning and execution of admissions events, campus visit experiences, and communication workflows for prospective students. This role ensures high-quality event logistics while assisting with the creation, scheduling, and implementation of communication pieces used throughout the recruitment cycle. The Coordinator works under the direction of the Assistant Director of Events & Outreach, and collaborates closely with enrollment counselors and campus partners to support both in-person and digital engagement.

Responsibilities

• Coordinate daily campus visits, group tours, and special visit requests.
• Assist with planning and executing large-scale admissions events, including Think TXWES , Light Up TXWES , preview days, and admitted student programming.
• Manage event logistics such as room reservations, catering, parking, signage, guest communication, agendas, and check-in processes.
• Support event-day operations, including setup, teardown, and guest services.
• Maintain event and visit data for reporting and trend analysis.
• Assist with building, scheduling, and maintaining communication flows (emails, texts, scripts, call campaigns) in collaboration with the AD and Director.
• Draft and edit communication templates for counselors, specialized populations, and event reminders.
• Help maintain the accuracy of communication records in Slate and ensure follow-up sequences are executed on time.
• Support counselors by preparing outreach materials and standardized messaging.
• Work closely with the AD to schedule and train student ambassadors or event staff.
• Communicate with families, prospective students, school partners, and internal departments regarding visit or event details.
• Maintain an organized system for tracking communication, event registrations, and outreach activity.
• Participate in evening/weekend events as needed.
• Perform additional duties as assigned by the Assistant Director.

What This Job Offers

• Education Level: No Education Listed
• Number of Employees: 251-500 employees