Coordinator I – Payroll Support Controller’s Office

Houston Independent School District•Houston, TX

5d•$75,000 - $95,000•Onsite

About The Position

The Coordinator 1 plays a vital role in supporting the efficient operation of the department. The Coordinator 1 is responsible for maintaining and monitoring various general ledger accounts, supporting payroll accounting functions, and preparing financial statements and reports in accordance with GAAP. This position serves as a liaison between Payroll and Finance to ensure accurate payroll processing, proper accounting treatment, and compliance with federal, state, and district requirements. The Coordinator 1 contributes to the overall effectiveness and success of the department by ensuring smooth coordination and execution of activities as well as providing assistance to team members and stakeholders.

Requirements

Bachelor’s degree in accounting, finance, or related field
3-5 years progressive accounting/finance experience, including:
Experience with payroll accounting or payroll operations
Internal controls and audit support
Experience in public sector / school district finance (Texas preferred).
Oracle
SAP
Microsoft Office
Knowledge of GAAP-based accounting operations, internal controls, and audit standards.
Knowledge of TEA, FASRG, and GASB/FASB compliance
Demonstrated ability to build and maintain positive relationships with internal and external stakeholders.
Knowledge of relevant industry regulations, compliance standards, and best practices.
Commitment to diversity, equity, and inclusion principles and practices.
Strong ethical standards and integrity in decision-making.

Nice To Haves

CPA Preferred

Responsibilities

Maintains and monitors budgets for various accounts to ensure compliance with regulatory guidelines and district requirements.
Prepares various financial reports for management, external auditors, and funding agencies.
Prepares and reviews journal entries; posts revenues, expenditures, and payroll-related transactions to appropriate accounts. Reconciles general ledger accounts, including salary, benefits, and payroll liability accounts.
Performs monthly reconciliation of payroll clearing, withholding, and benefit payable accounts.
Performs reconciliation of TRS accounts based on payroll TRS reports and postings on a monthly basis.
Performs journal entry tasks as needed after payroll processing.
Monitor and maintain unclaimed payroll vendor disbursements.
Reviews payroll registers for accuracy and reasonableness prior to posting to the general ledger.
Coordinates with the Payroll department to ensure timely and accurate processing of payroll transactions, including adjustments, supplements, stipends, and retroactive pay.
Assists in monitoring payroll expenditures against budget and analyzes variances.
Supports year-end payroll processes, including accruals, W-2 balancing, and audit requests.
Ensures compliance with federal and state payroll regulations, including tax reporting and benefit deductions.
Analyzes trends, payroll costs, and cash flows.
Ensures adherence to District policies and procedures including the HISD Financial Procedures Manual and HISD Finance Process Guide.
Collects, organizes, and analyzes data related to key performance indicators, including payroll metrics and staffing costs.
Assists with internal and external payroll audits and responds to information requests.
Other duties as assigned.