Coordinator, Global Proposal Development

IP House • Erie, PA

41d

About The Position

The Coordinator, Global Proposal Development plays a critical role in driving IP House’s growth by leading the development and delivery of high-quality pitch materials and proposals in response to Requests for Proposals (RFPs), Requests for Information (RFIs), Proposals and other business opportunities. This role requires a skilled writer and strategist who can collaborate with subject matter experts across the company to craft compelling, accurate, and competitive pitches and proposals that clearly communicate IP House’s value proposition. The Coordinator will also work with the Manager, Global Client Solutions to maintain a central repository of pitch materials and proposal content, ensuring consistency with IP House’s brand, messaging, and service capabilities.

Requirements

• Bachelor’s degree (or equivalent) in English, Communications, Business, or related field preferred; equivalent experience will be considered.
• Proven experience managing proposals or RFP responses, preferably in investigations, legal services, consulting, or related sectors.
• Exceptional writing and editing skills, with the ability to create clear, persuasive, and client-focused content.
• Strong project management skills, with the ability to manage multiple priorities under tight deadlines.
• Experience using proposal management tools, content libraries, and design software.
• Ability to work collaboratively with cross-functional teams across multiple geographies.

Nice To Haves

• Professional certifications in proposal writing, business development, or project management (e.g., APMP, PMP) are a plus.
• Understanding of intellectual property protection, enforcement strategies, or investigative services is highly desirable.

Responsibilities

• Pitch Material Support
• Assist the Manager, Global Client Solutions in maintaining and updating pitch templates, decks, and supporting materials.
• Tailor pitch collateral for specific opportunities, ensuring alignment with client needs and IP House’s brand standards.
• Coordinate with Client Success teams to provide customized materials for prospect meetings and proposals.
• RFP Analysis & Proposal Strategy
• Analyze RFPs and client inquiries to identify requirements, evaluation criteria, and strategic positioning.
• Develop tailored proposal strategies with the Manger, Global Client Solutions that address client needs and highlight IP House’s strengths in IP enforcement, investigations, and other services.
• Proposal Writing & Editing
• Draft, edit, and format proposals to ensure clarity, accuracy, and persuasive storytelling.
• Translate technical investigative and legal concepts into compelling, client-focused narratives.
• Ensure all proposals reflect IP House’s brand voice, tone, and messaging standards.
• Content Development & Management
• In coordination with the Manager, Global Client Solutions, build and maintain a central proposal content library, including templates, case studies, bios, data points, and service descriptions.
• Continuously update materials to reflect evolving capabilities, recent successes, and market trends.
• Collaboration with Subject Matter Experts (SMEs)
• Partner with investigators, analysts, legal teams, and business development to gather information and insights for proposals.
• Facilitate efficient input from contributors, ensuring technical accuracy and compliance with requirements.
• Proposal Management & Coordination
• Manage multiple proposals simultaneously, developing timelines, and ensuring deadlines are met.
• Coordinate with IP House graphic designers to enhance visual presentation and impact.
• Track proposal status, results, and feedback to identify trends and improve win rates.
• Quality Assurance & Continuous Improvement
• In coordination with the Manager, Global Client Solutions, implement quality control processes to ensure proposals are error-free, compliant, and aligned with client requirements.
• Identify opportunities to improve proposal workflows, content quality, and efficiency.

Benefits

• We also understand that meaningful work begins with a strong foundation. That’s why we offer a flexible work environment and a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees