Coordinator, Gift Processing
About The Position
THE OPPORTUNITY The Gift Processing Coordinator plays a key role in the day-to-day operations of the Advancements Services department. Responsibilities include key tasks such as gift processing, receipting, pledge management, and serving as a liaison to the Finance Department. The temporary gift processing specialist will report to the Senior Director in all matters pertaining to services/operations. WHAT YOU WILL DO Performs daily activities of a fast paced and demanding data processing office, ensuring that data is entered accurately and in a timely fashion. Processes donor gifts, receipts, pledge reminders and event registration. Manages the creation and maintenance of gift related records in the database. Work closely with colleagues to ensure effective and streamlined processes across functions linking database analytics, finance and gift administration, and relationship management. Works with Financial Services, to ensure that charitable donations tie to the financial statements; manage and prepare financial data and reports; and establish and maintain weekly, monthly and annual gift related reporting. Manages multi-year and annual pledges. Coordinates with gift officers in matters pertaining to fundraising. Familiar with IRS and Council for the Advancement and Support of Education (CASE) guidelines regarding gift and pledge acceptance and receipting; researches best practices and stays current on industry standards related to gift processing; and develop and implement changes as needed to stay in compliance. Coordinates with the Senior Director of Advancement Services to perform weekly and monthly reconciliations with the budgeting department and provides assistance in setting annual and 5 year budgets. Perform data entry projects as needed. Assume additional responsibilities as required.
Requirements
- Associates Degree or related work experience
- At least 1-2 years of relevant experience.
- Must have experience in relational databases and/or donor information systems.
- Demonstrated ability to analyze and solve problems.
- Proven ability to work with colleagues and customers in a collaborative and cooperative spirit.
- Ability to work independently and as part of a team working on multiple projects simultaneously .
- Ability to organize resources and establish priorities.
- Ability to work with ethnically, culturally, and socially diverse students, staff, faculty, and other constituencies.
- Must have the flexibility and willingness to assume new tasks and special projects.
- Must have strong attention to detail.
- Envisions and proposes new methods to perform tasks that support ET&A; takes thoughtful risks; and accepts new and ongoing initiatives, objectives, and solutions to gain sought-after results.
- Anticipates and embraces change; demonstrates willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.
- Must have strong technology skills including Microsoft Office (Word, Excel, Access, PowerPoint).
Nice To Haves
- Experience with gift processing, non-profit accounting, or related field experience preferred.
Responsibilities
- Performs daily activities of a fast paced and demanding data processing office, ensuring that data is entered accurately and in a timely fashion.
- Processes donor gifts, receipts, pledge reminders and event registration.
- Manages the creation and maintenance of gift related records in the database.
- Work closely with colleagues to ensure effective and streamlined processes across functions linking database analytics, finance and gift administration, and relationship management.
- Works with Financial Services, to ensure that charitable donations tie to the financial statements; manage and prepare financial data and reports; and establish and maintain weekly, monthly and annual gift related reporting.
- Manages multi-year and annual pledges.
- Coordinates with gift officers in matters pertaining to fundraising.
- Familiar with IRS and Council for the Advancement and Support of Education (CASE) guidelines regarding gift and pledge acceptance and receipting; researches best practices and stays current on industry standards related to gift processing; and develop and implement changes as needed to stay in compliance.
- Coordinates with the Senior Director of Advancement Services to perform weekly and monthly reconciliations with the budgeting department and provides assistance in setting annual and 5 year budgets.
- Perform data entry projects as needed.
- Assume additional responsibilities as required.
Benefits
- This position includes paid sick leave where required by law.
- Eligibility, accrual, and usage will follow applicable state and local regulations.
- We provide everything you need to achieve your goals, including learning and development opportunities, outstanding benefits, rich rewards, wellness programs, and a genuine dedication to creating a diverse, multicultural and inclusive community.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
1,001-5,000 employees
