Coordinator for Student Organization Services

University of Maryland•College Park, MD

About The Position

The Coordinator for Student Organization Services, Student Organization Travel & Logistics will primarily manage student organization travel requests, assist with student org purchasing and inventory, and aid in the advising of SGA. This position is a part of the Student Organization Resource Center (SORC), which offers overall support and development opportunities to 650 registered student organizations and is one of the programmatic areas of the Activities Unit of the Adele H. Stamp Student Union, Center of Campus Life. The areas composing the Activities Unit include Stamp Events, the advisory of Student Entertainment Events, student program board, and advisory for the Student Government Association, the Student Organization Resource Center (SORC), and the Student Legal Aid Office. The Activities Unit is part of the L.E.A.D. (Leadership, Engagement, Advocacy, Diversity) area of the Union. The person in this position will: Serve as part of a team providing resources to 650 student organizations Support overall training, advising, and education efforts for registered student organizations and advisors Provide overall support to programs and services offered by SORC, The Activities Unit, and the Adele H. Stamp Student Union Participate in STAMP and other campus committees Complete other duties as assigned Travel: Develop, manage, and administer training for student organization travel, which includes in-person and online trainings on topics such as safety protocol, risks, liability and responsibilities Provide support and assistance to student organizations in making travel plans and acquiring necessary information for travel requests Monitor and sanction student organization members for policy violations regarding travel Communicate and collaborate with campus colleagues such General Counsel, Risk Management, Travel Services and Student Conduct Support Activities area travel needs and coordinate logistical and functional aspects of student org travel Collect and maintain travel-related data to inform policy changes Business & Inventory: Collaborate with SORC Finance Staff to manage purchasing request for student organizations Respond to questions and inquiries from student organizations regarding travel and other financial processes Assist with monthly reconciliation of student organization accounts Manage the Inventory Control process (tracking, receiving, distribution, communications, audits) for physical items purchased by student orgs Process reimbursements for student organizations on case-by-case basis Supervision and Advising: Co-supervise a team of student Account Specialists with the SORC Finance & HR Coordinator, utilizing Stamp’s GROW framework Create training materials and workshops for student staff Work with the Assistant Director of Student Activities in support of the advising the Executive and Legislative branches of the Student Government Association to include attending weekly General Body Meetings.

Requirements

Bachelor’s degree from an accredited college or university.
One (1) year of professional administrative or coordinator experience.
Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
Knowledge of best practices in organization, administration, and customer service.
Knowledge of proper protocol in dealing with confidential information.
Skill in oral and written communication.
Skill in the use of Microsoft Office products.
Ability to interpret and apply policies, procedures, regulations, and laws.
Ability to multitask while demonstrating a commitment to customer service and sensitivity to a culturally and ethnically diverse community.

Nice To Haves

Master's degree in student affairs, higher education, business, or related field.
2+ years of administrative experience in business, general administration, or student affairs (particularly with student organizations and/or administrative processes such as travel, purchasing, inventory, etc.).

Responsibilities

Serve as part of a team providing resources to 650 student organizations
Support overall training, advising, and education efforts for registered student organizations and advisors
Provide overall support to programs and services offered by SORC, The Activities Unit, and the Adele H. Stamp Student Union
Participate in STAMP and other campus committees
Complete other duties as assigned
Develop, manage, and administer training for student organization travel, which includes in-person and online trainings on topics such as safety protocol, risks, liability and responsibilities
Provide support and assistance to student organizations in making travel plans and acquiring necessary information for travel requests
Monitor and sanction student organization members for policy violations regarding travel
Communicate and collaborate with campus colleagues such General Counsel, Risk Management, Travel Services and Student Conduct
Support Activities area travel needs and coordinate logistical and functional aspects of student org travel
Collect and maintain travel-related data to inform policy changes
Collaborate with SORC Finance Staff to manage purchasing request for student organizations
Respond to questions and inquiries from student organizations regarding travel and other financial processes
Assist with monthly reconciliation of student organization accounts
Manage the Inventory Control process (tracking, receiving, distribution, communications, audits) for physical items purchased by student orgs
Process reimbursements for student organizations on case-by-case basis
Co-supervise a team of student Account Specialists with the SORC Finance & HR Coordinator, utilizing Stamp’s GROW framework
Create training materials and workshops for student staff
Work with the Assistant Director of Student Activities in support of the advising the Executive and Legislative branches of the Student Government Association to include attending weekly General Body Meetings.