Coordinator, Faculty Affairs Administration
About The Position
Rutgers, the State University of New Jersey, is seeking a Coordinator, Faculty Affairs Administration for the Office of Faculty Affairs within New Jersey Medical School. Under the supervision of the Program Administrator, this individual is responsible for all aspects of faculty, including hiring, terminations, evaluations, promotions, reappointments, 1-9, payroll matters, etc. Assists in the planning and maintenance of the office to provide the highest level of service. Ensures compliance with all procedures. Among the key duties of the position are the following:
Requirements
- Bachelor's Degree in Business Administration or related field, plus five (5) years of progressive professional level experience in the areas of higher education.
- Equivalent education, experience and/or training may be substituted for the educational requirements.
- Experience managing multiple projects with competing deadlines in a fast paced environment and preparing reports.
- Must demonstrate excellent oral and written communication skills. Ability to exercise discretion and independent judgement at all times is required.
- Must be computer literate with proficiency and working knowledge of database and reporting tools, Microsoft Word, Excel, Access, and PowerPoint.
- Outstanding human relations and leadership skills, and the ability to function in a team environment.
Responsibilities
- Coordinates and provides comprehensive administrative and analytical support for the Office of Faculty Affairs.
- Serves as the primary liaison for faculty personnel actions, collaborating with department chairs and administrators to ensure the accuracy and timely processing of all transactions related to recruitment, hiring, reappointment, promotion, changes in appointment, and termination.
- Oversee the end-to-end processing of faculty actions, including generating and routing EPAFs, preparing HR and payroll forms, verifying Employment Eligibility (I-9), and coordinating with internal units such as Academic Affairs, Human Resources, Payroll, Risk & Claims Management, and the Fiscal Office.
- Ensures compliance with university procedures and timelines; maintains accurate and up-to-date records in the Faculty Information System (FIS) and other database systems and establishes official personnel files.
- Compiles, analyzes, and presents data from various sources for reports, presentations, and strategic planning purposes; creates charts, tables, and spreadsheets as required.
- Prepares official correspondence and documents on behalf of the Dean, Vice Dean, or designees; handles inquiries and special projects with professionalism and discretion.
Benefits
- Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Industry
Educational Services
Number of Employees
5,001-10,000 employees
