Coordinator/Executive Assistant, Finance & Administration
About The Position
This position will be Open until Filled. For full consideration, all application related materials should be submitted by October 13, 2025. This position is responsible for oversight, coordination, management and administration of the Office of the Vice President for Finance and Administration. Under limited supervision, this position is responsible for the day-to-day operation of the VP's office, including but not limited to: Assists in the development and/or application of policies. Assists with the development/tracking of office and departmental budgets and assets. Acts as the initial point of contact for internal/external clients on behalf of the VP's office. Handles initial intake of issues/complaints; when necessary, routes to appropriate departments/staff for research/resolution. Provides recommendations on how to solve issues and provides applicable analyses and reports to higher levels of management, to determine the direction taken. Provides general VP support, including travel & conference arrangements, meeting scheduling, expense reports, etc. The incumbent is responsible for technical requirements including, but not limited to: reconciliation of financial process and/or accounts; research, collect, and analyze data and format reports; assist in coordination with external and internal auditors in addressing requests for information, coordination of activities associated with CSN, and formal responses to audit reports; assist in coordination with requirements for Legislative session including responses to BDR's and other LCB or NSHE requests. The incumbent is responsible to interact with a variety of internal and external stakeholders including but not limited to college personnel at all levels, students, the Chancellor's staff, NSHE Board of Regents members, community leaders and members of the business community, and Foundation employees and trustees.
Requirements
- Bachelor’s degree in Business or related field from an accredited college/university; OR equivalent combination of education and experience.
- 3 years of related or comparable professional experience.
Nice To Haves
- 5 years comparable professional experience
- Exceptional organizational skills.
- Skill in building and maintaining spreadsheets.
- Strong oral and written communication skills.
- Ability to maintain confidentiality.
- Ability to research, collect, and analyze data and format reports/presentations.
- Ability to multi-task and prioritize.
- Ability to compile and consolidate information.
- Proficient in the use of a personal computer and current software applications, including not limited to Microsoft Word, Excel, PowerPoint and Teams.
- Knowledge of NSHE Board of Regents processes.
- Experience with trending analysis.
- Ability to work with a highly diverse student and employee population and coordinate document requests.
Responsibilities
- Assists in the development and/or application of policies.
- Assists with the development/tracking of office and departmental budgets and assets.
- Acts as the initial point of contact for internal/external clients on behalf of the VP's office.
- Handles initial intake of issues/complaints; when necessary, routes to appropriate departments/staff for research/resolution.
- Provides recommendations on how to solve issues and provides applicable analyses and reports to higher levels of management, to determine the direction taken.
- Provides general VP support, including travel & conference arrangements, meeting scheduling, expense reports, etc.
- Reconciliation of financial process and/or accounts
- Research, collect, and analyze data and format reports
- Assist in coordination with external and internal auditors in addressing requests for information, coordination of activities associated with CSN, and formal responses to audit reports
- Assist in coordination with requirements for Legislative session including responses to BDR's and other LCB or NSHE requests.
- Interact with a variety of internal and external stakeholders including but not limited to college personnel at all levels, students, the Chancellor's staff, NSHE Board of Regents members, community leaders and members of the business community, and Foundation employees and trustees.
Benefits
- Grant-in-Aid: Tuition & fee assistance for employees and their families at NSHE institutions.
- Time Off: CSN provides a variety of time off options to help employees manage their work-life balance.
- Holidays: All CSN employees receive 12 paid holidays per year.
- Benefits: CSN offers attractive and customizable health insurance plans for employee and dependents.
- Retirement Plan: Participants contribute 19.25% with 100% employer match.
- On-site Early Childhood Education Center services available
- Learning & professional development opportunities.
- Active CSN Affinity Groups that focus on campus-wide diversity initiatives to create a welcoming campus climate.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
501-1,000 employees
