Coordinator, Event Operations

Arena Operations LLC•Atlanta, GA

40d

About The Position

The Atlanta Hawks and State Farm Arena are seeking a highly organized and detail-oriented individual to join our team as a Coordinator, Events Operations. In this role, you will be responsible for coordinating and overseeing the planning and execution of various events held at our venue. You will work closely with the event operations team members to ensure seamless event experiences for all stakeholders. This position holds responsibility for overseeing all operational aspects of various events, including NBA team games, team games, concerts, family shows, religious shows, seminars, sporting events, ice shows, corporate shows, and any other scheduled activities. Overall, as the Coordinator, Event Operations, you will play a crucial role in ensuring the successful planning, execution, and overall satisfaction of all arena events.

Requirements

High School diploma or GED required. Associate or bachelor's degree preferred.
Two years of experience in event management. Arena experience is preferred.
AutoCad LT program knowledge and the ability to utilize these skills efficiently and effectively are required.
Be strong-willed and independently self-motivated, take full responsibility for the performance/efficiency of assigned events and tasks.
Proven ability to work collaboratively with diverse groups and establish ongoing relationships with clients, partners, production crew, and promoters.
Must be able to follow instructions and respond to management directions.
Excellent verbal communication and interpersonal skills, and attention to client satisfaction
Proficient in computer skills in Excel, Word, PowerPoint, Outlook, and Venue Ops.
Must be able to speak clearly and effectively, through both oral and written skills, communicate thoughts, ideas, and work instructions to operational staff, tenants, and facility users about the project they are managing.
Must be extremely detailed and organized in all communication in both writing & verbally.
Must possess the ability to work a flexible schedule that includes long and odd hours as necessary to support the event business.
Ability to lift, push, or pull up to 50lbs, working in extreme weather conditions, both hot & cold, in rain/snow/windy conditions, standing on feet for long periods of time, and at times working in an extremely loud environment.

Responsibilities

Coordinate, monitor, and supervise the planning and execution of all assigned events held at the arena in accordance with assigned responsibilities. Collaborate closely with all event operations team members.
Manages relationships between the Arena, clients, promoters, partners & vendors.
Actively participates in regular departmental meetings with staff members to effectively communicate necessary information.
Evaluates Rigging analysis for Concerts/shows or requests a structural analysis from an approved Structural Engineer and enforces the bridal plan.
Work within the Venue Ops program to help ensure proper info and documents/SOPs are followed for assigned events.
Disseminates event communication plan through event documents and scheduled meetings.
Constructs shows using AutoCAD Program based on production notes and other communication sources. Develops stage build drawings and detailed instructions for box office and conversion staff to accurately build events according to required specifications.
Conduct pre and post-event building walks to ensure life safety guidelines and building readiness for the highest level of fan experience, documenting damages & reporting to the appropriate departments for follow-up and billing if necessary.
Documents & provides notice of any known defects in equipment or work product relating to any aspect of the building or event, and follows up on those notices.
Serves as primary contact with the Atlanta Hawks, promoters, or other event representatives in the planning process, execution, facility policies & prepares miscellaneous expense estimates for settlement or intercompany invoicing for assigned events.
Coordinates and conducts site surveys for future events to review and overcome operational barriers by creating and communicating venue-specific plans.
Ensures facility readiness and client satisfaction while maintaining the arena's best interests, life safety, and facility policies.
Attends internal department meetings to keep projects up to date and assist with booking by speaking to the arena's events.
Interacts, as needed, with Customer Service, problem-solving solving and resolving stressful conflicts in a time-critical manner.
Compose & disseminate event outlines and notices consisting of all show set-up needs, including venue access, parking, event security, housekeeping, and food/beverage needs, and show run times.
Function as the contact with the Box Office while creating on-sale maps according to provided show build details and working through any production changes that impact seating.
Works with Box Office on house scaling, production kills, and show build.
Serves as "POC" on assigned events with responsibility to communicate with other departments' POCs and Building MOD.
Oversee the proper execution of all elements for concerts, sporting events, and specialty shows, including technical needs, parking, Emergency Services, Food & Beverage, Ushers, Engineering, Facility Presentation, Sustainability, Broadcasting, Media, Security, and Sales & Marketing
Gather and prepare show and event costs for billing and final settlement pre and post-event.
Other duties as assigned.