Coordinator, Compliance

Otis • Baltimore, MD

16h • $70,000 - $75,000

About The Position

Otis Elevator Company is searching for a highly motivated Compliance Coordinator. In the Compliance Coordinator role, the successful candidate must be an ambitious, self-reliant, and focused individual to perform a wide range of administrative functions that require problem solving skills under minimal direction. The individual must be a team player and have the ability to handle sensitive information and maintain perspective under pressure.

Requirements

• A minimum of 3 years’ experience within an Office / Administrative support type role
• Excellent computer skills, with proficiency in Microsoft Office - Word, Outlook, Excel, and aptitude to learn company-specific software (SharePoint, Microsoft Dynamics CRM, LINX, mainframe, JDE, for example)
• Exceptional written and verbal communication skills
• Demonstrated proficiency in planning, organizing, prioritizing and multi-tasking is required
• Must be able to manage workflow efficiently, be self-reliant, show initiative, good judgment, be a team player and have the ability to handle sensitive and confidential information
• High School Degree or equivalent is required

Nice To Haves

• Bachelor’s degree is a plus, but not required

Responsibilities

• Manage the administrative process specifically related to the testing and violations process
• Coordinate high volume testing with multiple 3rd party jurisdictions to ensure on time completion of all required tests
• Full responsibility for entire elevator compliance coordination within the branch: Logging the initial customer order (TCO)
• Code to indicate contract-covered work vs. building owner’s work vs. proposal needed
• Ensure signed proposals are returned timely from customers
• Coordinate completion of contract-covered work with Mechanics (request assistance from Service Managers, as needed)
• Follow up with customer on work to be done by building owner
• Troubleshoot sources of delays, when necessary, to ensure 100% compliance by deadline identified on order
• Communicate compliance to the customer and AHJ before deadline
• Complete Affidavits and other required paperwork
• Additional Administrative duties may include but are not limited to: management of incoming mail, administrative support to branch sales and operations staff, process accounts payable invoices and maintain control over and process draft check requests, and other administrative tasks and assignments at the request of leadership

Benefits

• Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED