Coordinator, Business Management

Authentic Brands Group•Los Angeles, CA

27d•$75,000 - $85,000

About The Position

The Coordinator, Business Management will provide comprehensive white-glove administrative support to the Senior Leadership of Authentic. To be successful in the role, you should have exceptional intellectual capability and resourcefulness, with excellent communication skills. You should also be professional, responsive and above all service driven. The Coordinator, Business Management should have an organizational flair, a strong eye for detail, and act as a central liaison between Senior Leadership and Authentic teams.

Requirements

Bachelor’s degree in Business Administration, Marketing, or related field
3+ years experience supporting Leadership in the Lifestyle, Entertainment, or Media Industry
Ability to exercise independent judgement while handling multiple tasks
Must have the ability to partner with various functions and exercise a high level of care for the customer, internal team members, and people experiences
Should have a continuous improvement mindset and strive improvements to processes, programs, and meetings
Proficient in MS Office (Word, Excel, PowerPoint, OneNote and Teams), Google Mail, Zoom, and SalesForce
High degree of initiative, follow-through and organizational skills
Ability to maintain confidentiality surrounding company materials and information
Responsive and adaptable support for executives, including occasional availability outside standard business hours
Previous executive level experience

Responsibilities

Proactively manage and coordinate Senior Leaders calendar schedules
Coordinate all travel, domestically and internationally for Senior Leaders, including assisting with obtaining passports, visas with a knowledge of travel restrictions. Be available during off hours during international travel to assist with any adjustments that may arise
Manage and schedule all meetings, internal and external, including Zoom, Teams, in person and off site
Manage and, where required, prepare communication follow-up to assure next step discussions, emails are scheduled in a timely manner to support
Assist with preparing presentations for meetings and events
Pull reports using SalesForce and liaise weekly with Brand and Finance departments to ensure data accuracy
Collaborate with Brand and License partners on retail selling data
Attend select meetings with key partners, such as weekly team meetings
Manage weekly reporting (Executive Summary, Marketing Reporting, and Pipeline Summary)
Acquire necessary signatures and process invoices for Senior Leaders
Maintain expense reporting
Liaise and coordinate for VIP guests, clients and customers to ensure their experience is stellar
Support lead research (e.g., preliminary research on prospects using tools provided)
Assist with preparing prospecting materials (e.g., pulling brand decks, updating templated emails)
Maintain a simple tracker or CRM hygiene for lead lists
Coordinate logistics of business development meetings (e.g., prep materials, schedule follow‑ups)
Ad Hoc duties as assigned