Coordinator, Budgets - School of Engineering

University of North Florida•Jacksonville, FL

8d•$44,000

About The Position

Under the supervision of the Director of the School of Engineering at the University of North Florida, the primary responsibilities of this position include providing support to the Director, managing all budgetary and financial aspects for the school, and carrying out specific duties including overseeing the budgets and accounts for five distinct cost centers within the School - Civil Engineering, Electrical Engineering, Mechanical Engineering, Advanced Manufacturing Engineering, and the Taylor Engineering Research Institute.

Requirements

Computer skills in MS Word and Excel, good organizational skills, attention to details, and the ability to work independently are essential.
Ability to effectively manage multiple administrative tasks, including a complex budget system.
Ability to form new procedures and analyze problems.
Ability to communicate effectively, both orally and in writing.
Ability to interact with the public in a professional manner.
Knowledge of computer and software practices.
Knowledge of office procedures and practices.
Ability and willingness to continually learn new material.
Ability to accomplish sound mathematical processes.
Master's or Bachelor's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Responsibilities

Fiscal Management: Maintains comprehensive account ledgers and budgets for the School of Engineering (SOE), including E&G, Auxiliary, Agency, and Foundation funds
Reconciles accounts on a monthly and annual basis to ensure accuracy and compliance
Processes all financial transactions for the SOE, including requisitions, purchase orders, change orders, and blanket accounts
Prepares and submits spend authorizations and travel expense reports for SOE faculty, staff, and students
Manages P-card and T-card transactions in Workday for SOE accounts
Provides detailed fiscal reports to the Director of the School of Engineering, CCEC Dean, and Budget Operations Manager as required
Collaborates closely with the CCEC Budget Operations Manager on all financial matters for the SOE
Oversees and approves timesheets for student assistants and temporary OPS employees
Staffing & Training: Prepares and processes appointments in Workday for student assistants, graduate assistants, and temporary OPS personnel
Supervises and trains the Administrative Secretary position
Conducts onboarding and assists with hiring new SOE faculty members
Administrative Duties: Composes correspondence, meeting minutes, and other administrative documentation
Operates office equipment and software (Word, Excel, Access, etc.) to generate reports and compile data for decision-making
Provides receptionist coverage, including answering phones, greeting visitors, and distributing mail, in the absence of the Administrative Secretary
Policy Interpretation and Implementation: Interprets and communicates University and SOE policies and procedures to faculty and staff
Recommend policy changes or revisions to improve program operations
Advises the unit on the application and implementation of new or updated rules, policies, and procedures