Coordinator Bid- Corporate- Springdale, AR

Tyson Foods•Springdale, AR

2d•Onsite

About The Position

The primary function of this position is to read, interpret, and complete K–12 National School Lunch bid contracts and RFPs. This involves collaborating with various departments to gather necessary information, verifying Tyson’s availability and contract compliance, drafting letters, securing signatures, and collecting company policies for bid submission. The role also entails evaluating requested products to ensure they meet bid contract specifications and inputting pricing into bid contract forms. Additional duties include maintaining records of commonly used bid materials, ensuring accuracy in all outside third-party bidding systems, submitting renewal and non-renewal letters, and managing all bid contract correspondence. The Coordinator Bid is also responsible for informing other departments of their obligations to maintain bid contract compliance. This position will upload signed state participation agreements to a shared drive and signed bid contracts into the Contract Management System (CMS). Furthermore, the role includes completing State Participation Agreements for conducting USDA commodity reprocessing business in each participating state.

Requirements

High school diploma or equivalent
3+ years of office experience
Advanced proficiency in Microsoft Excel and Word
Strong written and verbal communication skills
High level of professionalism in all communication
Self-motivated with exceptional organizational skills, especially under high-pressure deadlines
Must consistently demonstrate composure and accuracy while meeting required deadlines
Work is highly varied and requires interpretation of technical and detailed guidelines, policies, and procedures
Responsible for analyzing and solving complex problems

Nice To Haves

1 year of experience with Tyson office systems

Responsibilities

Read, interpret, and complete K–12 National School Lunch bid contracts and RFPs
Collaborate with various departments to obtain required information
Verify Tyson’s availability and contract compliance
Create letters
Obtain signatures
Gather company policies required for bid submission
Evaluate requested products to ensure they meet bid contract specifications
Enter provided pricing into bid contract forms
Maintain proper records of commonly used bid materials
Ensure accurate information in all outside third-party bidding systems
Submit renewal and non-renewal letters
Manage all correspondence related to bid contracts
Notify other departments of their responsibilities to remain in compliance with the bid contract
Upload signed state participation agreements to the shared drive
Upload signed bid contracts into the Contract Management System (CMS)
Complete State Participation Agreements for conducting USDA commodity reprocessing business in each participating state