Coordinator Bid- Corporate- Springdale, AR
About The Position
The primary function of this position is to read, interpret, and complete K–12 National School Lunch bid contracts and RFPs. This involves collaborating with various departments to gather necessary information, verifying Tyson’s product availability and contract compliance, drafting letters, securing signatures, and compiling company policies for bid submission. The role also includes evaluating requested products to ensure they meet bid contract specifications and accurately entering pricing into bid contract forms. Key responsibilities extend to maintaining records of frequently used bid materials, ensuring data accuracy in all external third-party bidding systems, submitting renewal and non-renewal letters, and managing all bid contract-related correspondence. The Coordinator Bid is also responsible for informing other departments of their obligations to maintain bid contract compliance. This position requires uploading signed state participation agreements to a shared drive and signed bid contracts into the Contract Management System (CMS). Additionally, the role involves completing State Participation Agreements for conducting USDA commodity reprocessing business in each participating state.
Requirements
- High school diploma or equivalent
- Advanced proficiency in Microsoft Excel and Word
- Strong written and verbal communication skills
- High level of professionalism in all communication
- Self-motivated with exceptional organizational skills, especially under high-pressure deadlines
- Must consistently demonstrate composure and accuracy while meeting required deadlines
- Work is highly varied and requires interpretation of technical and detailed guidelines, policies, and procedures
- Responsible for analyzing and solving complex problems
Nice To Haves
- 3+ years of office experience
- 1 year of experience with Tyson office systems
Responsibilities
- Read, interpret, and complete K–12 National School Lunch bid contracts and RFPs
- Collaborate with various departments to obtain required information
- Verify Tyson’s availability and contract compliance
- Create letters
- Obtain signatures
- Gather company policies required for bid submission
- Evaluate requested products to ensure they meet bid contract specifications
- Enter provided pricing into bid contract forms
- Maintain proper records of commonly used bid materials
- Ensure accurate information in all outside third-party bidding systems
- Submit renewal and non-renewal letters
- Manage all correspondence related to bid contracts
- Notify other departments of their responsibilities to remain in compliance with the bid contract
- Upload signed state participation agreements to the shared drive
- Upload signed bid contracts into the Contract Management System (CMS)
- Complete State Participation Agreements for conducting USDA commodity reprocessing business in each participating state
Benefits
- Paid time off
- 401(k) plans
- Affordable health benefits
- Affordable life benefits
- Affordable dental benefits
- Affordable vision benefits
- Affordable prescription drug benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
